Find a Google Calendar ID or Microsoft Outlook Room Resource for Zoom Room or Schedule Display Activation

Environment

U-M Zoom Rooms Support, Schedule Displays

Issue

The U-M Zoom Rooms License activation form and the Schedule Display activation form requires the user to provide a Google Calendar ID for the intended Zoom Rooms conference room.

Resolution

Find a Google Resource Calendar

1. Open Google Calendar in a web browser.
2. Locate your list of subscribed/available calendars (either under My calendars or Other calendars).
3. Hover over the calendar for the intended conference room, and then click the three dots that display.
4. Click Settings (or Settings and Sharing).
5. Scroll to the Integrate calendar section and locate the Calendar ID.
6. Highlight and copy the calendar ID, then paste it in the applicable field of the activation form.

Find a Microsoft Outlook Room Resource (For Michigan Medicine users)

1. Submit a ticket to HITS Help Desk and ask for assistance with creating or finding a Microsoft Outlook Room Resource.
   • Request that the Outlook team gives full access proxy rights to zoom-cal-sync for your specific calendar
   • Example wording for a ticket: “Additionally, we are requesting that the Zoom-cal-sync@med.umich.edu group be added as an owner to this new (room) account”

Additional Information

IMPORTANT: If at any time you change the name of the calendar attached to your initial U-M Zoom Rooms order, these changes will not automatically synchronize to the Zoom Rooms system. Because the Zoom Rooms name and the calendar name must match, you must contact the U-M Zoom Rooms team after a calendar name change so that we can manually update the calendar information in the Zoom Rooms system.

Need additional information or assistance? Contact the ITS Service Center.