Environment
MiVideo/Kaltura Mediaspace
Issue
How to add and publish media to a Mediaspace in MiVideo: the University's streaming and media management service.
Looking to use MiVideo in Canvas? See the Getting Started Guide to MiVideo in Canvas article.
Interested in hands-on training? Explore our self-paced Canvas course that walks you through the basics of media ownership and channel management.
MiVideo Mediaspace Training
Resolution
Mediaspace
Kaltura Mediaspace is a cloud-based media repository platform used by the University of Michigan. The MiVideo Mediaspace is an instance of the Kaltura Mediaspace available to all faculty, staff, and students of the University across all three campuses; Ann Arbor, Dearborn, and Flint.
Several units on campus have their own independent instances of Kaltura Mediaspace such as the Bentley Historical Library. If your team is looking for a cloud-based streaming solution for your media collection and you're interested in learning more about MiVideo please see the Using A MiVideo Channel or Mediaspace For A Media Collection article.
My Media
My Media is your personal media library for video, audio, and images. My Media is the collection of all the media you own as well as media shared with you by others (by making you a collaborator on the media). See related My Media articles for more information about using your media library.
Pricing, Storage, and Retention
- There is no charge to use the MiVideo service which includes automatic speech recognition (ASR) closed captions. Professional captioning, translations, and audio descriptions and language dubbing are premium fee-based services.
- There is no storage limit.
- There is no file size limit; however consider making shorter recordings. Shorter videos help you keep your audience's attention and makes it easier on you for editing and recovering from errors (for example, not having the right mic selected).
- See the MiVideo Sensitive Data Guide for what content is permitted on this platform. HIPAA content is not permitted.
- MiVideo does not have a retention policy. Media in MiVideo will not be automatically deleted after a certain period of time.
Getting Started
Step 1: Create media
MiVideo supports many common audio and video formats. See the Kaltura learning article What files does Kaltura support? for the complete list.
There are many different software applications that create audio and video recordings. You can use any application you are most familiar with. U-M Zoom recordings can also be copied into MiVideo (see the "Add media" section below).
Kaltura provides two free recording options:
- Kaltura Express Capture - a browser-based webcam, audio, and screen recorder. Your audio/video file is uploaded to your My Media but a copy of the file is not saved locally onto your device. Recommended only for short recordings. See related Kaltura Express Capture articles for more information about using this HTML recorder.
- Kaltura Capture - a free screen recording software application for Windows and MacOS that provides a variety of recording and annotation tools. It will record your screen/Powerpoint presentation as well as webcam/audio and save the recording locally onto your computer to be uploaded to your My Media. See related Kaltura Capture articles for more information about using this software.
Step 2: Add media
Adding new media to MiVideo automatically makes you the owner of the media entry and grants you the ability to publish and edit the media.
- Add new media within a channel - this option adds the media item to your My Media and automatically publishes the media to the channel. Use this option if you want the media to be immediately published.
Navigate to the channel > Media tab > Add to Channel > Add New
- Add new media within your My Media library - media added to your My Media is private and only accessible by you (and any collaborators) until you publish it. Use this option if you want to keep your media private until a later time or if you want to edit before publishing it.
Click Add New from the top navigation (if you don't see an "Add New" button you may not have the necessary access, please contact your site administrator).
There are several ways to add new media to your My Media, see the Add New Media articles for more info:
- Media Upload - upload media that is saved locally on a device or computer hard drive.
- Express Capture - use Kaltura Express Capture, a browser-based webcam, audio, and screen recorder to create and upload a recording.
- YouTube - link YouTube videos. These videos are passed through MiVideo, the original video continues to live on YouTube. Kaltura analytics are captured for YouTube paasthrough videos (see the "View analytics" section below).
- Kaltura Capture - use Kaltura Capture, a free screen recording software application for Windows and MacOS that provides a variety of recording and annotation tools, to create and upload a recording to your library.
- Video Quiz - embed an Interactive Video Quiz (IVQ) into an existing video.
U-M Zoom Recordings
In addition to Kaltura’s built-in options, ITS provides a web interface to copy your U-M Zoom Cloud Recordings into your My Media library. Like all media you own in your My Media, you can edit and order captions. See the Copy UM Zoom Cloud Recordings to My Media article for more info. Not all Mediaspaces support copying Zoom recordings, please contact the ITS Service Center if you're unsure if your site supports this feature.
Step 3: Edit media
You must be the owner or co-editor to edit media in your My Media.
Video Editing Tools
The Video Editor provides media trim, chop, splice, and copy capabilities. In addition, Interactive Video Quizzes (IVQs) and hotspots can be embedded into videos. See related Video Editing Tools articles for more information about using this editor. Not all Mediaspaces support IVQs, please contact the ITS Service Center if you're unsure if your site supports this feature.
Adobe Creative Cloud
In addition to Kaltura’s built-in video editing tools Adobe Premiere Pro and Adobe Premiere Rush are other options for video editing. The Adobe Creative Cloud suite is available for all eligible U-M people at no-cost. See the Adobe Creative Cloud webpage for more details. Training for Adobe products can be found on LinkedIn Learning (available at no cost to all active faculty, staff, and students at the University).
Edit Media Details
Edit the details of the media file on the Edit Media page. Edit the file name, add tags, add attachments, insert chapters or slides, and add collaborators. See the Edit Media articles for information about the editing tabs on this page.
Media Collaborators
Media owners can add collaborators (co-editors and co-publishers) to share access to their media. See the Media Collaboration and Roles article for more info.
Step 4: Edit captions or order premium services
Media owners and co-editors can edit captions for audio and video files.
Auto Machine-generated English Captioning
Auto captioning was enabled in MiVideo on 4/22/2024. Machine-generated English captions are automatically ordered for all video and audio you add to your My Media library. This includes uploaded media from a desktop, media uploaded from Kaltura Capture, passthrough media from YouTube, media recorded using Express Capture, and media copied using the U-M Zoom Recordings Manager.
Machine-generated captions must be manually ordered if the media was added to your My Media library prior to 4/22/2024.
This service is provided using automatic speech recognition (ASR) technology. This is a free service.
Edit Machine-generated Captions
Machine-generated captions are not always accurate. See the Edit Captions article to edit captions for accuracy and accessibility.
Premium Fee-based Services
These services are fee-based and can be ordered with a shortcode.
Step 5: Publish media
Media added from within your My Media is private and only accessible by you (or any collaborators) until you publish it. Media added from within a channel is published to the channel as well as automatically added to your My Media library.
There are several ways to publish media depending on how you want to control access to the media. You must be the owner or co-publisher of the media item. The most common way to publish media is by publishing it to a channel.
If your team is interested in publishing a large quantity of media that won't scale well to a couple channels or one-at-a-time uploads, please Schedule a MiVideo Consult with the ITS-MiVideo team for bulk management solutions.
A: Create a channel
Channels are personally managed, user generated media collections in a Mediaspace. Channels can be configured to allow access to anyone with a U-M login or as private collections locked down to specific groups. Viewers can subscribe to channels to be notified when new content is added. See the Create a Channel in Mediaspace article.
B: Publish media to the channel
In order to share your media with others it will first need to be published. See the How to Publish and Share MiVideo Media article.
C: Create playlists
Playlists can be created within channels to organize media into easy to browse collections so viewers don’t have to search to find related media. Multiple playlists can be created and the position media appear in the playlist can be ordered. See the Create Playlists in Canvas and MiVideo Mediaspace article.
Embed media on an external site
Instead of, or in addition to, publishing media in a Mediaspace, videos can be embedded into external websites. See the How to Publish and Share MiVideo Media article.
Step 6: View analytics
Kaltura Analytics describes how viewers engage with your media. See related Analytics articles for more information about these metrics.
Analytic metrics can be found for:
- Channel - how viewers engage with all media items in a channel in the Mediaspace.
- Media - how viewers engage with an individual published media item.
- Interactive Video Quiz (IVQ) - additional analytics for videos with IVQs including quiz answers and scores.
Additional Information
Kaltura (vendor) documentation:
Resources and Questions
For additional questions, please contact the ITS Service Center