Getting Started Guide to Kaltura MiVideo Mediaspace


MiVideo Mediaspace


This guide is for anyone at the University who is new to the MiVideo Mediaspace service and wants to learn how to get started adding and sharing media.

This article focuses on using MiVideo Mediaspace; see the Getting Started Guide to MiVideo in Canvas article to learn about using the MiVideo LTI integration with Canvas.


MiVideo Mediaspace

Kaltura Mediaspace is a cloud-based media repository platform used by the University of Michigan. MiVideo is an instance of the Kaltura Mediaspace available to all faculty, staff, and students of the University across all three campuses; Ann Arbor, Dearborn, and Flint.

Several units on campus have their own independent instances of Kaltura Mediaspace such as the Bentley Historical LibraryIf your team is looking for a cloud-based streaming solution for your media collection and you're interested in learning more about MiVideo please see the Using A MiVideo Channel or Mediaspace For A Media Collection article.

Pricing, Storage, and Retention

  • There is no charge to use the MiVideo service, which includes unlimited media streaming, Mediaspace, and automatic speech recognition (ASR) closed captions. Professional captioning, translations, and audio descriptions are premium fee-based services. 
  • There is no storage limit
  • There is no file size limit; however consider making shorter recordings, this helps you keep your audience's attention and makes it easier on you for editing, and recovering from errors (for example, not having the right mic selected)
  • See the MiVideo Sensitive Data Guide for what content is permitted on this platform
  • MiVideo does not have a retention policy. Media in MiVideo will not be automatically deleted after a certain period of time.

My Media

My Media is your personal media library for video, audio, and images. My Media is the collection of all the media you own as well as media shared with you by others (by making you a collaborator for the media). Media located in your My Media in Canvas is accessible from your My Media in MiVideo Mediaspace. See related My Media articles for more information about using your media library. 

Media Gallery

Media Gallery is each Canvas course’s central repository for MiVideo video, audio, and images. All Students, Teachers, and other people in the course can search and view all the media published within the Media Gallery. See the Getting Started Guide to MiVideo in Canvas article to learn more about using MiVideo in Canvas.

Getting Started

Step 1: Create media

MiVideo Mediaspace supports many common audio and video formats, see the Kaltura learning article What files does Kaltura support? for the complete list.

There are many different software applications that create audio and video recordings. You can use whatever application you are most familiar with. UM Zoom recordings can also be copied into MiVideo (see the Add media section below).

Kaltura provides two free recording options:

  • Kaltura Express Capture - a browser-based webcam and audio recorder that does not record the screen. Your audio/video file is uploaded to your My Media but a copy of the file is not saved locally onto your device. Recommended only for short recordings. See related Kaltura Express Capture articles for more information about using this HTML recorder.
  • Kaltura Capture - a free screen recording software application for Windows and MacOS that provides a variety of recording and annotation tools.  It will record your screen/Powerpoint presentation as well as webcam/audio and save the recording locally onto your computer to be uploaded to your My Media. See related Kaltura Capture articles for more information about using this software.

Step 2: Add media to your My Media library

There are several ways to add new media to your My Media, see the Add New Media articles for more info: 

  • Media Upload - upload media that is saved locally on a device or computer hard drive
  • Express Capture - use Kaltura Express Capture, a browser-based webcam and audio recorder, to create and upload a recording 
  • YouTube - link YouTube videos (Kaltura analytics are captured for YouTube videos, see the View analytics section below)
  • Kaltura Capture - use Kaltura Capture, a free screen recording software application for Windows and MacOS that provides a variety of recording and annotation tools, to create and upload a recording to your library
  • Video Quiz - embed an Interactive Video Quiz (IVQ) into an existing video
UM Zoom Recordings

In addition to Kaltura’s built-in options, ITS provides a web interface to copy your UM Zoom Cloud Recordings into your My Media. Like all media you own in your My Media, you can edit and order captions. See the Copy UM Zoom Cloud Recordings to My Media article.

Step 3: Edit media and add collaborators (as needed)

You must be the owner or co-editor to edit media in your My Media.

Video Editing Tools

The Video Editor provides media trim, chop, splice, and copy capabilities within Canvas and MiVideo Mediaspace. In addition, Interactive Video Quizzes (IVQs) and hotspots can be embedded into videos. See related Video Editing Tools articles for more information about this editor.

Adobe Creative Cloud

In addition to Kaltura’s built-in video editing tools; Adobe Premiere and Adobe Premiere Rush are other options for video editing. The Adobe Creative Cloud suite is available for all eligible U-M people at no-cost. See the Adobe Creative Cloud webpage for more details. Training for Adobe products can be found on LinkedIn Learning (available at no cost to all active faculty, staff, and students at the University).

Edit Media Details

Edit the details of the media file on the Edit Media page. Edit the file name, add tags, add attachments, insert chapters or slides, and add collaborators. See the Edit Media articles for information about the editing tabs on this page.

Media Collaborators

Media owners can add collaborators (co-editors and co-publishers) to share access to their media. See the Media Collaboration and Roles article.

Step 4: Edit captions or order premium services (as needed)

Media owners and co-editors can edit captions for audio and video files. 

Auto machine-generated English captioning

Auto captioning was enabled in MiVideo on 4/22/2024. Machine-generated English captions are automatically ordered for all video and audio you add to your My Media library. This includes uploaded media from a desktop, media uploaded from Kaltura Capture, passthrough media from YouTube, media recorded using Express Capture, and media copied using the U-M Zoom Recordings Manager.

Machine-generated captions must be manually ordered if the media was added to your My Media library prior to 4/22/2024.

This service is provided using automatic speech recognition (ASR) technology. This is a free service. These captions are not always accurate. See the Edit Captions article to edit the machine-generated captions for accuracy and accessibility. 

Premium fee-based services

These services are fee-based and can be ordered with a shortcode. 

Step 5: Publish media

Media you added to your My Media is private and only accessible by you (or any collaborators) until you publish it. There are several ways to publish media depending on how you want to control access to the media. You must be the owner or co-publisher of the media item. The most common way to publish media is by publishing it to a channel in MiVideo Mediaspace. Note: media can also be embedded into external websites (skip to the Publish media section below).

Note: If your unit is interested in publishing a large quantity of media that won't scale well to a couple channels or one-at-a-time uploads, please Schedule a MiVideo Consult with the ITS-MiVideo team for bulk management solutions. 

A: Create a channel

Referred to as “mini-portals”, channels are personally managed, user generated media collections in MiVideo Mediaspace. Channels can be configured to allow access to anyone with a UM login or as private collections locked down to specific groups.Viewers can subscribe to channels to be notified when new content is added. See the Create a Channel in Mediaspace article.

B: Publish media 

In order to share your media with others it will first need to be published. See the How to Publish and Share MiVideo Media article. 

C: Create playlists

Playlists can be created within channels to organize media into easy to browse collections so viewers don’t have to search to find related media. Multiple playlists can be created and the position media appear in the playlist can be ordered. See the Create Playlists in Canvas and MiVideo Mediaspace article.

Step 6: View analytics

Kaltura Analytics describes how viewers engage with your media. Analytics are aggregated across both Canvas and MiVideo Mediaspace platforms.See related Analytics articles for more information about these metrics.

Analytic metrics can be found for:

  • Channel -  how viewers engage with all media items in a channel in MiVideo Mediaspace.
  • Media -  how viewers engage with a specific published media item. 
  • Interactive Video Quiz (IVQ) - additional analytics for videos with IVQs including quiz answers and scores.

Kaltura Documentation

Additional Information

For additional questions, please contact the ITS Service Center

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Article ID: 4122
Fri 12/11/20 11:47 AM
Tue 4/23/24 11:01 AM