MiVideo: Publish and Share Media (from a Mediaspace) outside of Canvas

Environment

MiVideo Mediaspace

Issue

Use cases:

  • Share your video, via a link, outside of Canvas without users viewers having to login.
  • Embed your video on a webpage.
  • Share your videos with U-M users (users must login).

Contact the ITS Service Center if you have sharing needs not covered below.

Video Demo

Publishing Media Outside Canvas

Resolution

Canvas Considerations

It is not recommended to share the same video externally when it is (or will be) published in a Canvas course. Instead, make a copy and share the copy. 

  1. Navigate to the user drop-down menu > My Media > pencil icon next to the media item > Launch Editor, or from the Media page click Actions > Launch Editor.
  2. Without making any changes to the video, click on Save A Copy at the top of the editor window.
  3. Enter a new name for the copy (.e.g "My Video - External Version").
  4. At the bottom of the confirmation dialog window, click the Go To My Media link at the bottom.
  5. It will take a little while for the copy to generate. When it is done, it's ready for publishing and/or embedding.

Private

  • This is the default option. 
  • Media will only be seen in your My Media library and is not viewable by others unless they are a collaborator on the media item (see the Collaboration and Roles article).

Unlisted Publishing (Users With The Link)

Important: Anyone who has the link can view the media, regardless if they are affiliated with the University*.

Notes

  • Your media content should be for academic use and adhere to the University’s acceptable use policies as covered in the Standard Practice Guide and elsewhere.
  • Users must have the link to view the video.
  • Anyone who has the link can share it with anyone else.
  • Reminder: If the video is (or will be) published in Canvas, be sure you are working with a copy.
  • Unlisted videos cannot be published in other Mediaspace channels/categories.
  • Unlisted videos are not searchable in the Mediaspace site.
  • *The MiVideo Mediaspace (https://mivideo.it.umich.edu) supports unlisted publishing for anonymous (not authenticated) users, however a Mediaspace that does not support anonymous users (locked down behind weblogin) will require users to authenticate to view the video. If you have any questions about unlisted publishing for your Mediaspace, contact your site admin.

Publish As Unlisted

  1. Navigate to the user drop-down menu > My Media.
  2. Click the video title to view the Media page. This is what your users will see when the video is published.
  3. Validate the page content.
  4. Check your spelling, description, etc.
  5. Make sure there is no “appears in” field displayed. If you see that, the video is already published in those channels/categories.
    • Important: If you make the video unlisted you will be unpublishing it from these locations.
  6. If you need to make any edits or order captions, click the Actions button below the video and choose the desired option.
    • See the Captions articles for information about ordering captions.
    • See the Edit Media articles for information about editing media details.
  7. To publish the video, click Actions > Publish.
  8. Select the Unlisted status and click Save.
  9. Once you receive the confirmation message that the video has been set to unlisted you can share the link.

Publish in a Channel

A channel is a personally managed, user generated media collection in MiVideo. The channel type determines who is able to view media in the channel.

Channel Types

  • Restricted - Access is limited to anyone with a U-M login (requires authentication). 
  • Private - Access is limited to specific U-M users (requires authentication).
  • Public, restricted - Anyone, including anonymous (not authenticated) users, can view media in this channel*.

See the Create a Channel article for information about creating a channel.

*The MiVideo Mediaspace (https://mivideo.it.umich.edu) supports anonymous (not authenticated) users and public channels, however not all Mediaspaces do (locked down behind weblogin). If you have any questions about public channels in your Mediaspace, contact your site admin.

Publish media to the channel from within My Media

Only channel contributors, moderators, and managers can publish media to a channel.

Media can be published to one or more channels at the same time on the same Mediaspace without having to create copies of the media.

  1. Navigate to the user drop-down menu > My Media.
  2. Check the box(es) for each media item you want to publish.
  3. Actions > Publish.
  4. Select the Published radio button.
  5. Check the boxes next to the channel(s) in which you want to publish in. You will only see channels in which you have the necessary permission to publish to.
  6. Click Save.
  7. A confirmation message is displayed at the bottom of the page when saving is complete.
  8. If you are a contributor publishing to a moderated channel, the video must first be approved by a moderator before it will appear in the channel.

Publish media to the channel from within the Channel

Only channel contributors, moderators, and managers can publish media to a channel.

Media can be published to one or more channels at the same time on the same Mediaspace without having to create copies of the media.

  1. Navigate to the Channel page > select the Media tab.
  2. Click the + Add to Channel button. You will only see this button if you have the necessary permission to publish to this channel.
  3. Your My Media library will load.
  4. Check the box(es) for each media item you want to publish.
  5. Click the Publish button.
  6. A confirmation message is displayed at the bottom of the page when saving is complete.
  7. If you are a contributor publishing to a moderated channel, the video must first be approved by a moderator before it will appear in the channel.

Sharing Channel and/or Channel Media

  • You can share the link to the channel by copying the URL from the address bar.
  • To share individual media links, click the video in the channel as if to play it and copy it’s URL from the address bar or the Share link. 
  • Don’t forget that anyone who can login with U-M weblogin can view a Restricted channel and its content. 

Embed Videos on Website

  • Embedding is a way to place a video right on a web page instead of linking to it from a Mediaspace site. How to add embed code to web pages and content management systems is beyond the scope of this documentation.
  • MiVideo provides embed code that you can copy and use in web sites and content management systems.
  • The site must support iFrame embeds and you must have the sufficient site permissions to add the embed code to the site.
  • Using MiVideo embed code disregards any system level permissions (e.g. Canvas or Channels) applied to the video.
  • A video can be both published on a Mediaspace and externally embedded on a web page at the same time.
  • Note: oEmbed code is used in content management systems that block contributors from adding HTML code. Videos that are embedded this way must be publicly available. If you have questions about oEmbed please contact the ITS-MiVideo team.

Get Embed Code

  1. Navigate to the user drop-down menu > My Media.
  2. Click the video title to view the Media page. 
  3. If you need to make any edits to the video or order captions, click the Actions button below the video and choose the desired option.
  4. Click the Share tab, then the Embed tab.
  5. Select your player (if more than one is available) and player size, which display below the generated embed code.
  6. Copy the embed code from the text box. This is what you will paste into the web page’s editor.

Resources and Questions

For additional questions, please contact the ITS Service Center

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