Automatically Share Zoom Cloud Recording with Someone Else

Environment

U-M Zoom

Issue

I would like for someone other than myself to have access to all of my Zoom Cloud Recordings automatically, without me having to individually share each recording. How can I do this?

Resolution

Zoom does not have a concept of sharing recordings the way one might share a Google Drive file. Recordings are owned by the host of the meeting and anyone who is not the host (including alternative hosts) is considered a "viewer" and has the permissions that a viewer would have based on the sharing settings.

Option 1: Canvas or Blackboard

  • For courses or anyone using Canvas or Blackboard, the recording can be posted in the Canvas/Blackboard integration automatically.
  • Anyone with a Teacher, TA, Designer, or Admin role in the course can publish the recordings for students in the class to view, as well as access the sharing link.
  • This option works best if all that is needed is the sharing link, not the files.
  • In order to allow someone other than the host to download the recordings, the host must individually enable to ability to download recordings. If downloading recording files is needed, see Option 2.

Option 2: Dropbox

  • Hosts can set up the Zoom-Dropbox integration so that the files for all cloud recordings they host are automatically copied into a folder in Dropbox.
  • This folder can be shared with specific people so that whenever the host has new cloud recordings created, the specific people to whom the host has granted access can see the files in Dropbox without the host taking any further action.
  • This option works best if what is needed is the cloud recording files, not the sharing link.
  • Remember: this will automatically copy ALL cloud recordings you host into Dropbox, and automatically share them with the people you specify. Make sure to only record meetings and webinars to the cloud that are ok for these people to access!

The host of the meetings that are being recorded to the cloud should follow these steps:

  1. Enable the Zoom-Dropbox integration and make sure that Copy Zoom cloud recordings to Dropbox is CHECKED in the integration's settings
  2. Create a new meeting and record it to the cloud, even just as a test, so that the Zoom folder in Dropbox is created after the recording has processed
  3. Log in to Dropbox and click All Files on the left, then find the newly created Zoom folder
  4. Click on Only You in the Members column for the new Zoom folder
  5. Choose the type of access you would like to grant to these other individuals in the drop-down:
    • Can View: If you want them to simply be able to View and Download the cloud recording files, but not create new files, replace files, or delete files
    • Can Edit: If you want them to be able to do all of the above, plus create new files, replace files, or delete files
  6. Add each person you want to provide access in the To field by typing in their email
  7. Click Share

The people you provided access can now see your Zoom folder. New cloud recordings will be created in this folder as a sub-folder, which the people will automatically have access to since the folders are inside of a folder that is shared with them.

IMPORTANT: do not rename the Zoom folder in Dropbox!!! If you rename the folder, the next time a new cloud recording is created, Dropbox will create a NEW folder named "Zoom" and put the recordings there. The integration looks for a folder named "Zoom" and puts the recordings into it, so if the folder is not named Zoom, it assumes one does not exist and creates a new one.

Additional Information

 

Details

Article ID: 4546
Created
Thu 2/25/21 11:35 AM
Modified
Wed 6/9/21 4:04 PM