Allow Others to Manage and Share Your Zoom Cloud Recordings

Environment

U-M Zoom

Issue

I would like someone else to manage and share one of my Zoom cloud recordings. How do I do that?

Resolution

Zoom has a feature known as Scheduling Privilege, which allows users to assign another user within their license/instance/domain (like U-M Zoom) to schedule meetings on their behalf (such as an admin assistant). You can utilize this feature to allow those with scheduling privileges for your account to also manage and share your cloud recordings, which includes the ability to trim the recording video, rename the video, and set sharing permissions.

Note: This feature will only show cloud recordings for meetings that were scheduled by the person with scheduling privilege. (For example, I schedule Meeting A for myself, but User B schedules Meeting B for me. User B will only see the cloud recording for Meeting B. They will not see meetings like Meeting A, which they did not initially schedule.)

To grant this permission to other users:

1. Go to your U-M Zoom account settings
2. Click the Other section from the list under the Meeting tab, or scroll to the bottom of the page to find the section
3. All users you have assigned scheduling privilege to will be visible under Schedule Privilege, as well as those for whom you have scheduling privilege

Note: If you have not yet assigned scheduling privileges to someone, refer to Schedule a Zoom Meeting for Someone Else to Host for instructions.

4. Check the "Allow above users to manage the recordings for their scheduled meetings" box under Assign scheduling privilege to and click Save

To view recordings as the user who was granted scheduling privilege:

1. Go to your U-M Zoom recordings page
2. Click Advanced Search from the search bar at the top of the page
3. You can select either to view recordings for All Hosts (yourself and any others) or specifically choose which host's recordings to view from the drop-down menu
4. Click the Topic (title) of the recording that you wish to manage

You can now manage all sharing and editing of the cloud recording in the same way the host can. Learn more about managing and sharing cloud recordings.

Additional Information

Need additional information or assistance? Contact the ITS Service Center.