Schedule a Zoom Meeting for Someone Else to Host (Zoom Delegate, Zoom Scheduling Privilege)

Environment

U-M Zoom

Issue

How can you set up a meeting for someone else to host?

Resolution

1. You need to be made an Assistant in Zoom by the person who wants you to schedule and manage Zoom meetings for them. They need to do the following:
   1. From zoom.umich.edu on the website
      • Click Settings
      • On the left, select "Other"
      • Scroll to the bottom of the Other section to Schedule Privilege
      • Add the individual(s) that should have the ability to schedule for them by typing in their entire email, then Add, then Save.
2. Once you are an Assistant in Zoom, you can schedule for the other person
   1. Go to the Zoom Desktop Client or zoom.umich.edu 

• Note: you may need to log out and log back in (one time only) to see the correct privileges 

2. Click on the Schedule icon
3. Under the "Schedule For" drop-down, choose the other person you are scheduling the meeting for
   1. The drop-down defaults to "Myself"
   2. Choose the person you are scheduling for as the host
4. Complete the meeting details
5. Click Schedule

Additional Information

Also:  There have been reports of problems when someone is in the Google Calendar of the person they are scheduling for and they are already a delegate to the person's calendar.  If using the Zoom for Google Workspace add-on in the calendar to schedule the meeting, it will assign you as Host of the scheduled meeting. 

• If this happens, you can fix it by going into the meeting(s), edit the meeting(s), and choose the Scheduling For option.

Meetings scheduled on another's behalf will use the host's meeting settings (https://umich.zoom.us/profile/setting) from the meeting-specific settings configured when scheduling the meeting. It will NOT use the meeting settings of the person scheduling the meeting on the host's behalf. 

There have been reports of another problem when the person scheduling on behalf of another person is also permitted in Zoom to schedule for that person: Anytime an event is scheduled in Google Calendar with a Zoom video conference, two messages from Zoom are generated to the calendar owner. One is generated at the time a Zoom video conference is chosen (as described in KB 4561) and another when the event is saved. To stop these notifications and suppress this behavior, the owner needs to turn off email notifications in their Zoom settings titled “When someone scheduled a meeting for a host”.

Need additional information or assistance? Contact the ITS Service Center.