Protect Content and Privacy in Zoom Cloud Recordings

Environment

U-M Zoom

Issue

Which settings should I use to protect the content of and participants' privacy in my Zoom cloud recordings?

Resolution

ITS strongly recommends using certain security settings to protect your recording content and the privacy of people visible in the recording.

If you are using recordings as a part of class instruction, refer to Recording Class Activities: (Some) Rules of the Road for details about privacy and policies governing recording class activity.

To adjust your security settings for recordings, follow the steps below:

1. Navigate to https://umich.zoom.us/recording
2. Click Share next to the recording you want to adjust
   • To prevent users outside U-M from viewing the recording, ensure Who can view is set to University of Michigan Users
     • All recordings made on or after August 17, 2020, are set to University of Michigan Users by default
     • Learn more about Controlling Who Can View Your Zoom Cloud Recordings
   • To prevent people from downloading the recording, click Share Settings and ensure Viewers can download is unchecked
     • All recordings made on or after August 17, 2020, have this setting OFF by default
     • Learn more about Controlling Viewers' Ability to Download Zoom Cloud Recordings
   • To prevent people from accessing the recording after a certain date without deleting the recording:
     1. Click Share Settings
     2. Check the Set expiration date box
     3. Adjust the date using the drop-down menu
     4. Click Save
   • To require people to enter a passcode in order to access the recording:
     1. Click Share Settings
     2. Check the Passcode box
     3. Enter a passcode that meets the requirements displayed and that you are willing to share with those you will permit to access the recording
     4. Click Save

The recommendation for instructors sharing recordings through Canvas is to post the passcode on the course home page and ensure students know it is there. Request that students refrain from sharing the passcode with others outside the course, but remember that's always possible for them to do.

• To require people to register before accessing the recording (to track who is accessing it):
  1. Click Share Settings
  2. Check the Viewers need to register to watch box
  3. Click Save

3. Adjust the settings to fit your needs, then click Save (if applicable)

Additional Information

Need additional information or assistance? Contact the ITS Service Center.