Control Who Can View Your Zoom Cloud Recordings

Environment

U-M Zoom (not including Zoom for Health at U-M, as cloud recordings are not a feature in Zoom for Health at U-M)

Issue

  • How can I control who can view my Zoom cloud recording?
  • How can I prevent people from outside of U-M ("external users") from viewing my Zoom cloud recordings?

Resolution

  • Who has access to view a Zoom cloud recording using the sharing link is controlled by the Share this recording option in the recording's sharing settings
    • If Share this recording is toggled OFF, only the host can access the recording
    • If Share this recording is toggled ON, you can choose from multiple options of who is able to access the recording using the sharing link
      • Publicly = Anyone with the link can access the recording and is not required to log in to Zoom to view it
      • Only authenticated users can view > University of Michigan Users = Anyone with the link will be required to log in to Zoom with an email ending in umich.edu in order to view the recording
        Note: this setting will be available starting on August 17, 2020
      • Only authenticated users can view > Signed-in users in my account = Anyone with the link will be required to log in to Zoom and be part of regular U-M Zoom (NOT Zoom for Health at U-M) in order to view the recording
    • This setting also controls whether students can view Zoom recordings made available in the Zoom-Canvas and Zoom-Blackboard integrations
       
  • Until August 17, 2020, Share this recording was defaulted to ON with the setting to share the recording Publicly for all U-M Zoom cloud recordings (i.e. default behavior was that anyone with the link could view cloud recordings without logging in to Zoom)
    • Hosts had the option to turn it OFF on a recording-by-recording basis
    • Hosts had the option to change to Only authenticated users can view > Signed-in users in my account on a recording-by-recording basis
    • The option Only authenticated users can view > University of Michigan Users ​​​​​​​was not available
       
  • Starting August 17, 2020, Share this recording will remain defaulted to ON, but the setting will change to Only authenticated users can view > University of Michigan Users for all NEW U-M Zoom cloud recordings (i.e. default behavior will be that viewers must log in to Zoom with an account ending in @umich.edu to view recordings)​​​​​​​
    • Hosts will have the option to turn it OFF on a recording-by-recording basis to prevent anyone but the host from accessing the recording
    • Hosts will have the option to change to Publicly or Only authenticated users can view > Signed-in users in my account on a recording-by-recording basis​​​​​​​
    • Recordings made prior to August 17, 2020 will not be impacted; however, hosts will have the option to utilize the new University of Michigan Users option on previously-made recordings by changing them on a recording-by-recording basis
       
  • To adjust the Share this recording setting, follow these steps:
    • Navigate to https://umich.zoom.us/recording
    • Click Share... next to the recording you want to adjust
    • Adjust the toggle next to Share this recording
      • ON (blue) = Anyone with the link can access the recording and is not required to log in to Zoom to view it
      • OFF (gray) = Only the host can view the recording
    • Adjust the radio buttons below Share this recording if it is turned on​​​​​​​
      • Publicly = Anyone with the link can access the recording and is not required to log in to Zoom to view it
      • Only authenticated users can view > University of Michigan Users = Anyone with the link will be required to log in to Zoom with an email ending in umich.edu in order to view the recording
      • Only authenticated users can view > Signed-in users in my account = Anyone with the link will be required to log in to Zoom and be part of regular U-M Zoom (NOT Zoom for Health at U-M) in order to view the recording
      • Click Save, if applicable (Save only appears if changes are made to the radio buttons below Share this recording)
    • Click Done
       
  • Refer to Protect Content and Privacy in Zoom Cloud Recordings for more information about recording security settings

Additional Information

 

Details

Article ID: 3319
Created
Thu 8/6/20 1:28 PM
Modified
Fri 8/28/20 2:58 PM