Google: Managing and Editing a Shared Drive

Environment

U-M Google, shared drives

Issue

I have a shared drive in Google and I would like to edit it (managers, name, etc.). How do I do this?

Resolution

When making changes to your shared drive, such as updating its name or deleting it, you will use either the ITS Shared Drive Manager tool or the Google Drive interface. The table below lists common actions taken on shared drives and where you should go to make the changes. (To make changes to your shared drive within the ITS tool, click Edit next to the applicable drive in your list.)

Action Make the change within...
Rename the shared drive

ITS Shared Drive Manager tool
Update departmental prefix (in front of shared drive name) ITS Shared Drive Manager tool
Add or remove Managers

ITS Shared Drive Manager tool

Note: You cannot remove yourself as a Manager and must ask another Manager to remove you using the tool.
Add or remove Content Managers, Contributors, Commenters, and Viewers Your Google shared drive
Manage files and folders Your Google shared drive
Change shared drive settings Your Google shared drive
Delete shared drive Your Google shared drive

Note: You cannot remove the ITS Shared Drive Manager (shared-drive-manager@umich.edu) as a Manager of your shared drive as it is necessary for lifecycle management.

Additional Information

  • Learn more about creating and managing Google shared drives at U-M.
  • Refer to the Google Workspace Learning Center for more information on shared drives.
  • Previously, shared drives created before January 3, 2023, could rename and add/remove Managers in the Google interface. This is no longer the case.

Need additional information or assistance? Contact the ITS Service Center.

Print Article

Related Articles (8)

Google: Adding/Removing Shared Drive Manager Reverted After 24 Hours
This article explains why, after adding/removing a Manager from a Google shared drive, those actions may be reverted by the ITS Shared Drive Manager tool and how to prevent this issue from recurring.
Google: Create a Shared Drive
This article provides instructions for creating a Google shared drive.
Google: Delete a Shared Drive
This article provides information on deleting Google shared drives.
Google: Remove Access to Files/Folders/Shared Drives for Departing Employee
This article provides information on removing access to files, folders, and shared drives for departing employees in Google Drive.
Google: Renew a Shared Drive
This article provides instructions for renewing a Google shared drive using the ITS Shared Drive Manager tool.
Google: Shared Drive Sharing and Permissions
This article includes information on Google shared drive permissions and sharing.
Google: Transfer Ownership of Shared Drives
This article provides guidance about transferring ownership of Google shared drives.
Google: Why Is "shared-drive-manager@umich.edu" a Manager of My Shared Drive?
This article explains why the ITS Shared Drive Manager account is a Manager of your Google shared drive.

Related Services / Offerings (1)

ITS-Google at U-M
This service is software bundle that includes the core Google Apps of Email, Calendar, Docs, Sites, Contacts, and Chat as well as over 40 other apps designed to improve collaboration.