Google: Managing and Editing a Shared Drive

Environment

U-M Google, shared drives

Issue

I have a shared drive in Google and I would like to edit it (managers, name, etc.). How do I do this?

Resolution

When making changes to your shared drive, such as updating the name or deleting the drive, you will use the ITS Shared Drive Manager tool or the Google Drive interface. The table below lists common actions taken on shared drives and where you should go to make the changes. (To make changes to your shared drive within the ITS tool, click Edit next to the applicable drive in your list.)

Note: The information below has been updated to accommodate the new annual renewal process, which requires all shared drives to be imported into and managed via the ITS Shared Drive Manager tool. Previously, shared drives created before January 3, 2023, could rename and add/remove Managers in Google.

Action Make the change within...
Rename the shared drive

ITS Shared Drive Manager tool

Update departmental prefix (in front of shared drive name) ITS Shared Drive Manager tool
Add or remove Managers

ITS Shared Drive Manager tool

Note: You cannot remove yourself as a Manager and must ask another Manager to remove you using the tool.

Add or remove Content Managers, Contributors, Commenters, and Viewers Your Google shared drive
Manage files and folders Your Google shared drive
Change shared drive settings Your Google shared drive
Delete shared drive Your Google shared drive

Note: You cannot remove the ITS Shared Drive Manager (shared-drive-manager@umich.edu) as a Manager of your shared drive as it is necessary for lifecycle management.

Additional Information

Need additional information or assistance? Contact the ITS Service Center.

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Details

Article ID: 9535
Created
Thu 1/12/23 11:44 AM
Modified
Mon 9/30/24 10:43 AM

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