Environment
Dropbox
Issue
How to share a Dropbox file or folder.
Resolution
On Dropbox on the web
- Sign in to Dropbox on the web
- Click All files in the left sidebar
- Hover over the file or folder you’d like to share and click the share icon (person)
- Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results
Note: You can add as many people as you’d like.
Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.

- Select Can edit or Can view
- Add a note if you’d like, and check the checkbox if you’d like to Post this note as a comment
- Click Share file or Share folder
The person or group will receive an email with a link to the file or folder.
On the Dropbox desktop application/client
- Open the Dropbox folder in File Explorer (Windows) or Finder (Mac)
- Right-click or command-click the file or folder you’d like to share
- Click Share…
- Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results.
Note: You can add as many people as you’d like.
Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.
- Select Can edit or Can view
- Add a message if you’d like
- Click Share
The person or group will receive an email with a link to the file or folder.
On the Dropbox mobile app
- Open the Dropbox mobile app
- Tap the “⁝” (vertical ellipsis on Android) or “…” (ellipsis on iPhone/iPad) next to the file or folder you’d like to share
- Tap Share
- Tap Invite to file
- Tap under Send to and type the Email, name, or group of the person (or people) you’d like to share with
- Tap to select them from the results
Note: You can add as many people as you’d like.
Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.
- Tap to select Can edit (view, comment, and edit), Can view (view and comment but not edit), or View-only (view only — they can’t see comments)
- Tap Message (optional) to add a message if you’d like
- Tap Share
Additional Information
The "Anyone with the Link" setting cannot be found alone by Google (or other search engines) / Dropbox unless shared publicly. These links can only be accessed using the provided link.
Need additional information or assistance? Contact the ITS Service Center.