Dropbox: Share a Dropbox File or Folder

Environment

Dropbox

Issue

How to share a Dropbox file or folder.

Resolution

On Dropbox on the web

1. Sign in to Dropbox on the web
2. Click All files in the left sidebar
3. Hover over the file or folder you’d like to share and click the share icon (person)
4. Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results

Note: You can add as many people as you’d like.

Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.

5. Select Can edit or Can view
6. Add a note if you’d like, and check the checkbox if you’d like to Post this note as a comment
7. Click Share file or Share folder

The person or group will receive an email with a link to the file or folder.

On the Dropbox desktop application/client

1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac)
2. Right-click or command-click the file or folder you’d like to share
3. Click Share…
4. Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results.

Note: You can add as many people as you’d like.

Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.

5. Select Can edit or Can view
6. Add a message if you’d like
7. Click Share

The person or group will receive an email with a link to the file or folder.

On the Dropbox mobile app

1. Open the Dropbox mobile app
2. Tap the “⁝” (vertical ellipsis on Android) or “…” (ellipsis on iPhone/iPad) next to the file or folder you’d like to share
3. Tap Share
4. Tap Invite to file
5. Tap under Send to and type the Email, name, or group of the person (or people) you’d like to share with
6. Tap to select them from the results

Note: You can add as many people as you’d like.

Note: When sharing with an MCommunity group, you must use the group name and not the email address. It must auto-complete the contact card for the sharing to work.

7. Tap to select Can edit (view, comment, and edit), Can view (view and comment but not edit), or View-only (view only — they can’t see comments)
8. Tap Message (optional) to add a message if you’d like
9. Tap Share

Additional Information

The "Anyone with the Link" setting cannot be found alone by Google (or other search engines) / Dropbox unless shared publicly. These links can only be accessed using the provided link.

Need additional information or assistance? Contact the ITS Service Center.