Zoom: Screen Share from Main Room to All Breakout Rooms

Environment

Zoom

Issue

How do I share my screen from the main room to all breakout rooms in a Zoom meeting?

Resolution

Requirements

  • Only the host and co-hosts can share their screens from the main room to all breakout rooms
  • All participants in the meeting (including the host and co-hosts) must be using Zoom version 5.7.0 or higher in order to use this feature and see the shared screen while in a breakout room
NOTE: Because this feature requires ALL participants to be using Zoom version 5.7.0 (released 6/21/2021) or higher, ITS recommends EITHER waiting to attempt to use this feature until the Fall 2021 term to allow people time to update their apps, OR providing instructions ahead of the meeting to all participants that they should update to 5.7.0 or higher prior to joining the meeting.

Instructions

  1. Open breakout rooms
  2. Click Share Screen in the meeting controls
  3. Select the screen sharing option you would like to use (i.e. the application, desktop screen, file, etc)
  4. Check the box at the bottom of the screen sharing window Share to breakout rooms. The option should be beside Optimize for video clip
    1. Don't see Share to breakout rooms? Refer to Additional Information below for troubleshooting help
  5. Click Share in the pop-up that appears, if applicable. If no pop-up appears, you may have previously selected Don't show this again on the pop-up
    • The text of the pop-up is as follows: Share screen to all breakout rooms. Your screen will be shared in the main session and in all breakout rooms. Your video and audio will not be shared with Breakout Rooms. Screens that others are sharing in the rooms will be stopped. Options to click are Cancel or Share
      Share screen to all breakout rooms pop-up
NOTE: sharing audio, either your voice or audio from your computer such as from a video, is not yet an option. You may only share a screen or a file with no audio.

Additional Information

Troubleshooting

Not seeing the option to share your screen to all breakout rooms?

  • Make sure you are the host or co-host: click Participants and check that (Host, me) or (Cohost, me) shows next to your name. If it doesn't, you need to be made a host or co-host in order to share
  • Make sure your Zoom app is version 5.7.0 or newer: open the Zoom app, click your avatar in the upper right, hover over Help, and click About Zoom. If the version shown is not 5.7.0 or higher, you need to update your Zoom app in order to use this feature
  • Make sure breakout rooms are open: if breakout rooms aren't open, you won't see the option to share your screen to them

Not seeing a shared screen while in a breakout room?

  • Make sure your Zoom app is version 5.7.0 or newer: open the Zoom app, click your avatar in the upper right, hover over Help, and click About Zoom. If the version shown is not 5.7.0 or higher, you need to update your Zoom app in order to use this feature

Need additional information or assistance? Contact the ITS Service Center.

 

Details

Article ID: 5829
Created
Fri 6/18/21 10:30 AM
Modified
Thu 6/24/21 4:00 PM