Zoom: Apps have real-time access to your information in this meeting

Environment

Zoom

Issue

I got a notification when I joined a Zoom meeting "Apps have real-time access to your information in this meeting." When I click on it, I see "Apps with Real-Time Access" and a list of apps. What is this and should I be concerned?

Resolution

This is called the Active Apps Notifier. The Active Apps Notifier informs all participants in a Zoom meeting of any third-party app that may have access to data in the meeting based on apps that are installed on the account of participants in the meeting. Learn more about the Active Apps Notifier from Zoom.

  • All apps that the host or the account the host is a member of (i..e U-M Zoom) have installed will appear here, even if the host isn't using the app in the meeting at all.
  • Apps that participants in the meeting are specifically using in that meeting will also appear here.

Zoom's justification for this feature is as follows:

We want to make sure our users are empowered to make informed decisions, in context, about if and how they participate in that collaboration, knowing that other users or account owners may choose to share user content and information with third-party apps.

Any meeting hosted by any member of U-M Zoom will show the following two apps, neither of which should be cause for concern:

  • LTI Pro: this is the app that is used to provide the integration between Zoom and Canvas and Blackboard. If a meeting is created through Canvas or Blackboard, the data listed below will be shared with LTI Pro. If the meeting is not created through Canvas or Blackboard, LTI Pro will not access any of your data from that meeting.
    • Your display name
    • Your email address, if logged in to Zoom
    • The time you joined the meeting
    • The time you left the meeting
    • The number of minutes you were in the meeting
    • How you responded to any NON-anonymous polls (anonymous poll data is truly anonymous--your name and email are never attached to anonymous polls!)
  • App by Zoom Developer: this is an app used internally in ITS only. This app WILL NOT access your data from any meetings unless the meeting was created by an ITS staff member using the "/zoom" command in Slack.

Other apps may show in this list if the host is not a member of U-M Zoom AND/OR if any participants in the meeting (including, but not limited to, the host) are using any apps in that specific meeting. If you are concerned about a specific app that you are seeing in this list, contact ITS for assistance.

Additional Information

This is a new feature released by Zoom on 6/14/2021. U-M's understanding of this feature is continuing to develop and this article may change.

Need additional information or assistance? Contact the ITS Service Center.

Details

Article ID: 5807
Created
Mon 6/14/21 3:35 PM
Modified
Tue 6/15/21 9:48 AM