Google: Change Videoconferencing in Existing Calendar Events

Environment

U-M Google, Calendar

Issue

How do I change/switch the videoconferencing service attached to an existing Google Calendar event?

Resolution

You could encounter two situations when changing the videoconferencing service used within an existing Google Calendar event.

If your event was created via Zoom on the web or desktop app

Zoom allows you to schedule meetings in its web and desktop apps and add them to your Google Calendar. If you'd like to remove and replace that meeting in your event:

1. Click the event you want to edit from your Google Calendar and click the Edit event (pen) icon.
2. Delete the Zoom meeting link in the Location field under Event Details.

Important: You should also delete the Zoom meeting information in the event description section to avoid confusion.

3. Click Add video conferencing and select the service you would like to use. This will create a new session link.
4. Click Save at the top of the page. You can choose whether or not to send invitees an update email notification by clicking Send or Don’t Send in the dialog box that appears.

Your event should now be updated for everyone with the new meeting link. You should also delete the scheduled meeting from your Zoom account to avoid additional confusion, as removing the Zoom meeting from your Calendar event does not remove it from your Zoom account.

If your event was created using the “Add video conferencing” button

You may have installed the Zoom for Google Workspace and/or Microsoft Teams Meeting add-ons in Google Calendar and used them to schedule a meeting. (Alternatively, you may have used the built-in Google Meet option.) If you'd like to remove and replace that meeting in your event:

1. Click the event you want to edit from your Google Calendar and click the Edit event (pen) icon.
2. Click the “X” beside the current videoconferencing service under Event Details.

3. Click Add video conferencing and select the service you would like to use. This will create a new session link.
4. Click Save at the top of the page. You can choose whether or not to send invitees an update email notification by clicking Send or Don’t Send in the dialog box that appears.

Your event should now be updated for everyone with the new meeting link. Whichever service you had originally scheduled with should also automatically delete the meeting on their end in your account.

Additional Information

Need additional information or assistance? Contact the ITS Service Center.