Schedule a Meeting in Zoom Using zoom.umich.edu

Environment

Zoom at the University of Michigan

Issue

How do I schedule a meeting in Zoom using zoom.umich.edu (for a regular Zoom Meeting that is up to 300 Participants)

Resolution

1. Connect to https://zoom.umich.edu
2. Click “Sign In” if you need to
   1. Don't use Join or Host. That starts a different meeting and kicks people out of your classroom
3. Log in with University of Michigan Uniqname and UMICH (Level-1) password
4. Click on Schedule a New Meeting
5. Enter your Meeting Topic
   1. This will be the name of your meeting
6. Enter in any notes about the meeting in the Meeting Description
7. Enter the Date and Time of the meeting
8. The Meeting ID can be left to Generate Automatically
9. You can choose a Meeting Password for more security
10. For the Video Section, have your video set to ‘On’  unless you as the host do not want to share video
    1. You can change this in the meeting
11. You will only want to have the Video set to ‘On’ for the Participant if you intend to have the students share video as well 
12. For Audio, choose the correct type based on what you are doing. Most likely you would choose "Computer Audio" if you are on your computer
13. Click Save and you will save the meeting and be brought to a page with all the meeting's information
    1. From here you can go out of that page. If you want to edit anything, there is a button at the bottom allowing you to do so

If you want to or need to start the meeting, you can click the button at the bottom of the page to start the meeting.

• There are several additional Meeting Options for Zoom
  • Join Before Host allows participants to join the meeting before the host is on
  • Mute participants upon entry will make audio of participants muted by default
    • Note that they can choose to Un-Mute themselves
  • The Waiting Room feature allows the host to control when a participant joins the meeting
    • As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once
  • "Only authenticated users can join" means that the participants have to sign into Zoom
  • "Breakout Room pre-assign" allows the instructor to create Break Out Rooms in the meeting, which will allow for the students to work in groups in the meeting together 
• More info about using Breakout Rooms can be found at:
  • https://support.zoom.us/hc/en-us/articles/206476093-Getting-Started-with-Breakout-Rooms
  • "Record the meeting automatically on the local computer" will automatically record the entire meeting from start to finish
    • Automatic local recording will only start when the host joins from the Zoom desktop application

Additional Information

ITS Getting Started with Zoom: https://its.umich.edu/communication/videoconferencing/zoom/getting-started

Zoom Schedule Meetings support page: https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-

Need additional information or assistance? Contact the ITS Service Center.