Creating and Adding Your NameCoach Audio Email Signature

Environment

NameCoach, Gmail, Microsoft Outlook

Issue

How do I add a NameCoach name pronunciation email signature link to my email tools such as Gmail and Outlook?

Resolution

NameCoach is a web-based tool that allows users to record, listen to, and learn names. After you've recorded your name pronunciation, you can share your recorded name with others by adding it to your email signature.

NOTE: For creating an Email Signature, U-M users cannot go directly to the NameCoach site and use their UMICH login credentials. To ensure that U-M users are in the U-M domain, use the SSO Email Signature link to create an email signature.

Recording Your Name in NameCoach

1. Log in to the NameCoach website
2. If you have recorded your name pronunciation, continue to Adding Your NameCoach Audio Email Signature
3. If you have not recorded your name pronunciation, you will see the new recording page. Continue to the next step:
   1. Enter a phonetic spelling. (Optional; See the Phonetic Spelling Guide for help.)
4. Select the method you wish to use to record your name: Phone, Web Recorder, or Uploader

• Phone

1. Enter your telephone number, beginning with the area code, in the provided field. (e.g. 734-764-1871)
2. Click the Call me now! button
3. When NameCoach calls, follow the prompts to record your name
4. Hang up

• Web Recorder
  

1. Click the Record button
2. Speak your name. When finished, click the Stop button
3. Click the Play button to hear your recording. Click Record Again if you're not happy with the recording

• Uploader
  

  1. Locate the audio file on your computer and drag it into the Drag a file here box, or click Browse for file to locate the file that way.

5. Click the Submit and Finish button

Adding Your NameCoach Audio Email Signature

1. On your NameCoach Dashboard page, below Your Recordings, click on the Add NameBadge to your Email Signature tab
2. Click whichever button you want to add to your email signature. It will copy the code you need to your clipboard

Adding Your NameCoach Audio Email Signature in Gmail

See Adding NameCoach Email Signature in Gmail

Adding Your NameCoach Audio Email Signature in Outlook

See Adding NameCoach Email Signature in Outlook

Additional Information

NameCoach Service Page - https://its.umich.edu/academics-research/teaching-learning/namecoach

• Video: NameCoach Email Signature Training
• Phonetic Spelling Guide
• Phonetic Spelling Instruction - Carnegie Mellon University
• Why Getting Someone’s Name Right Matters- Harvard Business Review 
• Race on Campus - The Chronicle of Higher Education

Need additional information or assistance? Contact the ITS Service Center.