Google: Add or Remove Delegation on Email

Environment

Google at U-M

Issue

Allow people to access to a Google Account without having to give them the password of the account.

Resolution

Adding someone as a delegate will allow them to select the account in their account management without needing the password. They will not have full access to the settings of the account.
Note: These actions must be done by an owner.

Sign into the account

  1. You must sign in to the account, you cannot add delegates from the Gmail app
    1. Instructions on how to sign into a U-M Google account
      1. Signing Into a Google Shared Account
      2. Access U-M Google Mail via the Web 
  2. In the top right, click Settings (gear symbol) -> See all settings
  3. Click the Accounts tab

Continue to step 4 in the add or remove delegate instructions found below.

Add a Delegate

  1. In the "Grant access to your account" section, click Add another account
  2. Enter the email address of the person you want to add. External members (non-umich emails) of are denied delegation access
  3. Click Next Step -> Send email to grant access

The person you added will get an email asking them to confirm. The invitation expires after a week.
Note: It may take up to 24 hours for the delegation to start taking effect.

Remove a Delegate

  1. In the "Grant access to your account" section, click Delete next to the account you want to remove

Additional Information

Need additional information or assistance? Contact the ITS Service Center.

Details

Article ID: 181
Created
Mon 4/20/20 8:06 AM
Modified
Wed 8/24/22 10:26 AM