How do I manually schedule recordings in the CAEN Lecture Recording Service for one-time or weekly events?

First and foremost, in order to make recordings using the CAEN Lecture Recording Service, you will need to have a recording site set up. Whether for course lectures or non-course events, this is where your recordings will be stored and accessed online. Refer to our main Lecture Recording Service page for a description, and a link to the recording site request form.

Once you receive confirmation that your recording site is set up, you will have options for scheduling one-time or weekly recordings:

Schedule button to schedule recordings

  • In the upper-right corner, under Schedule Items, click the Schedule a recording button:

Schedule Items menu with schedule recording button\

  • In the Schedule Recordings pop-up window, click the Manual or Create Series tabs in the upper-right corner and you will be presented with the recording options:

schedule recordings pop-up window with scheduling options


  • Enter the following based on your event or series:
    • Room/recorder: Select the location where your event will take place from this drop-down menu. If you do not see the location in the list, click the Request access to another recorder link.
    • Start date: Choose the first date on which you would like your recording(s) to begin.
    • Start time: Choose the start time for the recording.
    • End time: Choose the end time for the recording.
    • Occurs: Select whether you would like the recording to occur only Once on the start date, or recur Weekly on the same day of the week.
    • Until: If you selected to have a Weekly recording above, choose the date on which you would like the recurrence to end.
    • Exclude holidays: Check the box if you would not like to have the automatic recordings occur on University holidays.
    • Start early by:
    • End late by:
    • File Under: After each recording is complete, you can enter a name to have it grouped under a particular heading. This may help when directing viewers to recordings based on certain topics.
  • Click the blue Add button to confirm and save your recording schedule.

Note: If the schedule cannot be added due to a conflict with another recording, please contact us with the schedule details by filling out our request form.

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Article ID: 6378
Mon 9/13/21 7:54 AM
Mon 3/18/24 5:22 PM