How do I alter the recording schedule for my course's Lecture Capture site, or create an additional one-time recording outside of the class schedule?

First and foremost, in order to make recordings using the CAEN Lecture Capture Service, you will need to have a recording site set up. For courses, this is where your recordings will be stored, and accessed online by students (can also be linked to Canvas). Refer to our main Lecture Capture Service page for a description, and a link to the recording site request form.

When course recordings are requested, they are automatically set up based on the class schedule as listed in Wolverine Access by default. However, there may be times when an instructor wishes to alter or add to this schedule. For example, an instructor may want to alter the regularly-scheduled recordings to start a few minutes later to allow for class setup time, or they may want to manually add a one-time recording for special events like an exam review session. The information listed below is intended to assist instructors with the various options available for them to modify or add to their course recording schedule.

Getting Started

Once you receive confirmation that your recording site is set up, you will have a few options for scheduling recordings. To begin:

  • In the upper-right corner, under Schedule Items, click the Schedule a recording button:

  • In the Schedule Recordings pop-up window, you will be presented with three tabs with different options for scheduling recordings: Wizard, Manual, and Guided:

Refer below for further details on each of these options.

Manual

The options under the Manual tab can be useful when an instructor simply needs to schedule a one-time recording outside of the normal course schedule. For further details, refer to our article for How do I manually schedule recordings in the CAEN Lecture Capture Service for one-time or weekly events?

Guided

This option is recommended for most course instructors when modifying their lecture recording schedule, when available. After clicking the Guided tab, a window similar to the following example will appear:

You can now set the recording schedule for each individual section of the course by checking the box to the left of the section name (the schedule information will be highlighted blue). Note that if for any reason a particular section is not listed, you will need to set a recurring recording schedule using the Wizard option described above.

  • Room/recorder: Select the location where your event will take place from this drop-down menu. If you do not see the location in the list, click the Request access to another recorder link.
  • Start time: Choose the start time for the recording.
  • End time: Choose the end time for the recording.
  • Start date: Choose the date for which you would like the recordings to start.
  • End date: Choose the date for which you would like the recordings to end.
  • Days of the week: Select the days of the week on which you would like the recording to occur. Note that if your course meets at different times on different days, you will need to complete this wizard once for each of those days.
  • File Under: After each recording is complete, you can enter a name to have it grouped under a particular heading. By default, this will be automatically set to the course section.
  • Exclude holidays: Check the box if you would not like to have the automatic recordings occur on University holidays.
  • Michigan time: When checked, the recording will be scheduled based on the U-M practice of allowing 10 minutes of travel time between courses.
  • Start early by/End Late By: Select if you would like the recording to start or end a few minutes before or after the normal class time.
  • Click the blue Add button to confirm and save your recording schedule.

Note: If the schedule cannot be added due to a conflict with another recording, please contact us with the schedule details by filling out our request form.

Wizard

If the Guided option is not available to schedule the course lecture recordings, this option is recommended. After clicking the Wizard tab, a window similar to the following will appear:

You can now manually set the recording schedule for your course using the following options:

  • Room/recorder: Select the location where your event will take place from this drop-down menu. If you do not see the location in the list, click the Request access to another recorder link.
  • Term: Select the specific term in which the course is being taught.
  • Start time: Choose the start time for the recording.
  • End time: Choose the end time for the recording.
  • Days of the week: Select the days of the week on which you would like the recording to occur. Note that if your course meets at different times on different days, you will need to complete this wizard once for each of those days.
  • Exclude holidays: Check the box if you would not like to have the automatic recordings occur on University holidays.
  • Michigan time: When checked, the recording will be scheduled based on the U-M practice of allowing 10 minutes of travel time between courses.
  • Start early by/End Late By: Select if you would like the recording to start or end a few minutes before or after the normal class time.
  • File Under: After each recording is complete, you can enter a name to have it grouped under a particular heading. This may help when directing viewers to recordings based on certain topics.
  • Click the blue Add button to confirm and save your recording schedule.

Note: If the schedule cannot be added due to a conflict with another recording, please contact us with the schedule details by filling out our request form.

Details

Article ID: 6380
Created
Mon 9/13/21 8:58 AM
Modified
Tue 9/14/21 10:07 AM