Transferring Student Grades in Canvas After Student Section Change

Environment

Canvas
Gradebook

Issue

A student changes sections after grades have been entered in the first section AND the sections are taught in separate Canvas courses. There are no grades in the new section the student was moved to.

Grades must be manually updated in the new section by the instructor, but the grades in the old section are no longer visible.

Resolution

There are two ways to deal with this depending on when the student switched sections:

• If the student switched sections during the add/drop period, or they were removed from the old section manually, they must be temporarily added back to the old section in order for the instructor to see the grades in the Gradebook of the old course. They can be removed again after grade transfer is complete.

Note: It is recommended that the student be informed that they are being temporarily added back to the old course to help avoid confusion (the course will show up on the student Canvas dashboard when they are added back).

1. Add the student via the People tool, see Instructure guide How do I add users to a course?
2. Access Gradebook to manually update grades in the new section
3.  Remove the student via the People tool, see Instructure guide How do I remove an enrollment from a course?

• If the student switched sections after add/drop, they may be listed in the course as inactive in the People tool. In this case, there is no need to add the student back to the old section. The Canvas gradebook settings in the old course can be modified to show the inactive students so grades can be retrieved.
  • See the Instructure guide How do I view grades for inactive or concluded student enrollments in the Gradebook?

Additional Information

• Check out the new Academic Technology@Michigan website for course planning resources from across U-M
• Visit the Canvas @ Michigan site for faculty including the U-M Instructor Guide with links to additional support resources from across campus
• Check out the Canvas and MiVideo tutorials

For additional questions, please contact the ITS Service Center