Zoom Rooms: Scheduling With Outlook Calendar Room Resource

Environment

Microsoft Outlook Calendar with Zoom Rooms, Michigan Medicine

Issue

Schedule a meeting with a room resource in an Outlook calendar associated with a Zoom Room.

Resolution

To schedule a meeting with a room resource in Outlook:

  1. Open Microsoft Outlook Calendar and select New Meeting or New Event.
  2. Add your meeting details (title, date, time, and attendees).
  3. In the Required or Invite attendees field, type the room name or email address, or click the Location/Rooms button to select it from your organization’s address book.
  4. Use the Scheduling Assistant tab to verify that the room resource and all other attendees are available at the chosen time.
  5. Adjust the meeting time if needed, then send the meeting invitation.

Additional Information

Room resources must be configured and available in your organization’s address book before they can be scheduled in Outlook.

Need additional information or assistance regarding Zoom Rooms? Michigan Medicine affiliates, contact HITS. Other U-M affiliates, contact the ITS Service Center if you do not see the expected room resources.

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Related Services / Offerings (1)

ITS-Zoom Rooms at U-M
This service is a software-based conference room system that provides a streamlined experience for audio conferencing, wireless screen sharing, and video conferencing using the Zoom platform. Users of a Zoom Room can launch scheduled Zoom meetings with a single press of a button. This makes it easy to combine in-person and virtual guests in a simple, no-hassle hybrid meeting experience.