Summary
When looking for speakers/presenters for an event, sometimes the event planners need to ensure they are not asking the same speaker too often. The Speaker and Presenter History feature makes it easy to see previous engagements, as long as people have been added as Speakers under Event Summary.
Steps
Finding a Speaker and Viewing Their Speaking History
- Under the Engagement menu, click Speaker History.
- Under "Select a Speaker," Find the speaker you want to view. You can click on the column headings to sort.
- Click the checkbox to the left of the speaker's name to select it.
- Scroll down to see the time line of events in which this person was a speaker/presenter. If there is a video recording, you can click on it to see a preview.
- You can also click the check box for multiple speakers to see their combined speaking history in the time line.
Configuring Speakers
- The list of people under "Select a Speaker" comes from the People list, specifically any records marked as either "External Speaker" or "Internal Speaker." If a person is not appearing in the list, you can manually check the appropriate box in the edit form of the People list.
- The External/Internal Speaker boxes are also checked automatically when a speaker is added to an Event Summary.
- The time line is based on Event Summary records. Therefore, it will only display speaking history that has been logged under Event Summary.
Finding Speakers for an Event
- To find speakers for an event, use the People list and filter by the appropriate taxonomy fields, such as Research Area Focus or Population Focus.
- Then, find those people in the Speaker and Presenter History to ensure they haven't been asked to present too many times recently.
Notes
- For further assistance with finding speakers, please contact the Member Engagement manager and the Communications team.
Resources
About the Author
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Gabriel Mongefranco is a Mobile Data Architect at the University of Michigan's Eisenberg Family Depression Center. Gabriel has over a decade of experience with automation, data analytics, database architecture, dashboard design, software development, and technical writing. He supports U-M researchers with data cleaning, data pipelines, automation and enterprise architecture for wearables and other mobile technologies.
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