UMSN - Zoom Room Guide

zoom ITS-Zoom-Rooms

Overview

Some of our conference rooms have / are being converted into "Zoom Rooms". This technology aims to simplify the process of joining conference room meetings and eliminate the need for an in-room computer that could break or need updates. This system also allows for easy device casting onto the room's TV or meeting.

*Please note, currently our Zoom rooms operate under Google Calendar instead of Outlook. This will be the case until Michigan Medicine IT makes changes to their calendar system at the end of September. We will notify once that has been changed.

Current Zoom Rooms

A quick public view of the calendars schedule. You may want to bookmark these links so you can quickly reference each room's itinerary in the future.

4116

Link to Calendar

4140

Link to Calendar

Schedule a Zoom Room Event / Meeting

The quickest way to host or join a meeting in the Zoom room will be to recreate your already existing calendar; into your Google Calendar. Then when you arrive in the room you can simply press join meeting.

Requires you have the meeting created in your Outlook calendar

Create event in Google Calendar

Visit the webpage email.umich.edu
Sign in with your lvl1 password and Duo if needed.
Select the app menu (in the upper right by your account icon), then select Calendar. Or visit calendar.google.com
Press the Create button in the upper left, then select Event
Enter in the same title for your event, that matches what you have in Outlook
Select the same times for the event
Select "Add Room" or select the "Rooms" tab and search for your Zoom room by room number
Copy the Zoom invite url into the description field

* Do not invite anyone to the meeting on this Google Calendar screen, you can still invite people using your Outlook calendar event.

Quickly Schedule Zoom Meetings in Google Calendar with Zoom Extension

By default when you schedule a meeting in Google Calendar it will not schedule a Zoom meeting only add a reserved meeting time slot.
To speed up this process you can add the Zoom Extension to your Chrome Browser, so next time you schedule it will also create a Zoom link through your account

* Note: This only applies when you need a Zoom link. If your Outlook meeting already has a Zoom link just copy that into the meeting description.

Open Google Chrome and Visit the Zoom Store and select "Add to Chrome"
Press "Add extension" on the pop up
Visit umich.zoom.us and "Sign in"
Click on the puzzle piece icon in the upper right of Chrome next to your profile picture, then select the new "Zoom Chrome Extension"
Select "Sign in to Zoom" (this should automatically sign you in per your previous log in)

Next time you add a calendar appointment in Google Calendar you should now see a "Make it a Zoom Meeting" option which will automatically create a Zoom link and add it to the meeting.

* If you do not want to create a Zoom meeting after installing this extension, be sure to select the "Save" option instead of the "Make it a Zoom Meeting" button.