Summary
Procurement includes the business process of requesting items through to their delivery is managed. This allows for an item to be processed and validated for purchase --- starting with a clients request, and ending with the confirmation of delivery to the requester. The current system is being replaced by a much updated version that will roll out to the departments throughout 2023.
Environment
Main application homepage: https://procurement.lsa.umich.edu/
Department list: https://procurement.lsa.umich.edu/ops/index/info?dept=
Direct link to a department: https://procurement.lsa.umich.edu/ops/index/info?dept=dept 6 digit ID # if known
Request access from respective Department Chief-Admin or directly from LSA Finance.
Directions
- After navigating the department specific link, a student, staff or faculty member submits a purchase request by clicking on the New Order button and filling out the form.
- Please include in the "Comments" section of the purchase request form, any information regarding where to deliver the item(s) or who specifically the item(s) are being ordered for, to expedite delivery of your order.
- Once the form has been completed, select "Submit Order" to submit the purchase request for review and processing.
- Once the purchase request from has been submitted, the following actions are triggered:
- Purchasing staff members responsible for handling orders are notified by email of the new purchase request submission.
- The owner(s) of the shortcode(s) indicated on the form is notified by email that their approval is required for the purchase request, unless approval has been waived for one of the two following reasons:
- The owner of the shortcode has set a minimum order total for requiring approval.
- The owner of the shortcode is the one who submitted the form.
- The financial admin for the owner of the shortcode is notified by email that their approval is required for this purchase request.
View Records Request
All your existing requests can be found in the following menus:
- Requests Submitted By Me - are the requests you've submitted or were submitted on your behalf.
- Requests Submitted To Me - are the requests where you are a shortcode owner.
- Group Requests - are the requests for any group you are a part of. Groups are managed by department purchasing staff.
To view more detailed information about a request click on the "View" link in the "Order #" column.
Additional Information
- A purchase request can be modified by the person who submitted it until the status of the order enters the "Processing" state.
- Once the status has changed, the assigned purchasing staff members should be contacted to make changes on behalf of the requester. The preferred way to do this is by adding a comment to the request and emailing it to the assigned purchasing staff.
- Email preferences and default information can be set on the My Profile page.
Additional Help