Adding your U-M GMail to Microsoft Outlook

Directions on how to add a U-M Gmail account to Microsoft Outlook 2016

Please note: ITS no longer supports Gmail set up with Outlook.  

Objective

Instructions on adding a U-M Gmail account to MS Outlook.

Environment

Windows or macOS

Procedure

Allowing Connections

Before adding the email account to Outlook, we need to turn on Less Secure Apps in the security setting of Gmail:

1. Sign into your U-M GMail account.
2. Go to the Security settings.
3. Scroll down to the section "Apps with Account Access."
4. Turn on "Allow Less Secure Apps."
5. Close the webpage.

Adding UMich Email to Outlook 2016:

1. Open Outlook 2016.
2. Click "File" in the upper left.
3. Click "Info" to bring up Account Information.
4. Click "Add Account" to open the Add Account wizard.
5. Choose the second bullet point "Manual Setup or additional server types."
6. Click "Next."
7. Choose the second bullet point, "POP or IMAP."
8. Click "Next."
9. Enter "Your Name;" this is what is displayed on your outgoing emails.
10. For "Email Address," enter: uniqname@umich.edu
    where uniqname is your uniqname.
11. Change "Account Type" to IMAP.
12. For "Incoming Mail Server," enter: imap.gmail.com
13. For "Outgoing Mail Server," enter: smtp.gmail.com
14. For "User Name," enter: uniqname@umich.edu
15. For "Password," enter your UMich mail password.
16. After entering that information, click "More Settings..." in the lower right to open "Internet E-mail Settings" window.
17. Click the second tab, "Outgoing Server."
18. Check the box "My outgoing server (SMTP) requires authentication.
19. Make sure the bullet point for "Use same settings as my incoming mail server" is selected.
20. Click the third tab, "Advanced."
21. For "Incoming server (IMAP)," change to: 993
22. Change "Use the following type of encrypted connection" to "SSL."
23. For "Outgoing server (SMTP)," change to: 465
    You can use SMTP port 587 with TLS if the preceding Outgoing configuration fails.
24. Change "Use the following type of encrypted connection" to "TLS."
25. Click "OK."
26. Click "Next."
27. Another window will pop up for "Test Account Settings," after it completes, it should read "Congratulations! All Tests completed successfully. Click close to continue."
28. Click "Close."
29. Click "Finish."

Instructional Video: