We require the same four items for hotel expenses that we require from every other receipt: who you paid, how you paid, what you paid, and when you paid. For room (and other space, like fields, Yost, etc) reservations at U-M, there is a particular way most of them will look.
Rec Sports bookings
Rec Sports bookings usually have an invoice that shows a confirmed payment. However, this is not usually itemized, and thus will not qualify on its own. The contract that you receive will also not qualify on its own, as it does not show a confirmed payment, but it is itemized.
Both of these items combined is sufficient proof of payment, though! Just attach them both to your ticket and you're done.
Another option is to replace the invoice with the journal entry from your SOAS Dashboard, showing the payment and the description.
You can find an example of valid proof of payment for Rec Sports bookings as an attachment to this article. It shows the contract, itemizing the charges, and then the two different types of payment that you could submit.
University Unions rooms
Though University Unions rooms are usually free for student organizations, we know that some rooms have a cost, and there may be paid services you want with your free room.
Unlike Rec Sports bookings, the University Unions bookings do not usually come with an invoice confirming payment. Therefore, a SOAS Dashboard journal entry combined with the contract you will receive is usually your only option.
You can find an example of valid proof of payment for Rec Sports bookings as an attachment to this article. It shows the contract, itemizing the charges, and then the journal entry from the SOAS Dashboard.
Rooms elsewhere (both on campus and off campus)
Rec Sports and University Unions are the most common bookings we reimburse, but we don't limit our reimbursements to those facilities. If you are requesting reimbursement for rooms booked elsewhere on campus, you likely will have the same two items: the contract/invoice and the SOAS Dashboard journal entry.
If you booked off campus, you may have received a paid invoice, receipt, or final statement. If it shows both an itemized list of charges and a payment, then you're all set. If it doesn't, be sure to combine documents to meet our requirements for all proof of payment. Should you need assistance finding this proof, please reach out and we would be happy to help.