| Primary Uses |
Collaboration, File Sharing & Communication |
File Sharing |
File Sharing |
Collaboration, File Sharing & Communication |
Collaboration |
Communication |
| Storage Limits |
ACTIVE staff, students, faculty, partners - 250GB (across all Google products)
Alumni, Retirees - 15 GB (across all Google products)
Shared Drives - 15GB (Google Drive only) |
ACTIVE staff, students, faculty, partners - 5TB
Alumni, Retirees - Unknown
Team Drives - Unlimited |
ACTIVE staff, students, faculty, partners - 1TB
Teams - 100GB |
ACTIVE staff, students, faculty, partners - 1TB
Teams - 100GB |
Unlimited |
0.5GB |
| Sharing |
Public, University accounts |
Public, University accounts |
University O365 - Public, university accounts
MM O365 - Public, MM accounts |
University O365 - Public, university accounts
MM O365 - Public, MM accounts |
Public, University accounts, MM accounts |
Public, University accounts, MM accounts |
| PHI allowed |
No |
Yes |
University O365 - No
MM O365 - Yes |
University O365 - No
MM O365 - Yes |
No |
Yes |
| Real-time chat (active during calls only) |
Yes - Google Meet, Google Chat, or via Google Docs Comments |
No |
Yes - via Teams or Document Comments |
Yes - via Teams or Document Comments |
Yes |
Yes |
| Offline chat (reply any time) |
Yes - Google Chat or via Google Docs Comments |
Yes - via Comments |
Yes - via Comments, Document Comments or Teams |
Yes - via Teams or Document Comments |
Yes |
Yes - additional cost for Zoom Chat |
| Tasks |
Yes - Google Keep or Google Tasks |
|
|
Yes - via Tasks app or Outlook |
|
No - perhaps thru third-party Zoom Apps |
| Email |
University - Yes (Gmail)
MM - No |
No |
No |
Yes - Outlook |
No - but can use third-party apps or integrate with Outlook or Gmail |
Yes - Zoom Mail (beta) |
| Calendar |
Yes - Google Calendar |
No |
No - But integrates with Teams/Outlook |
Yes - Teams or Outlook |
No - but can use third-party apps or integrate with Outlook or Google Calendar |
Yes - Zoom Mail (beta), or via Zoom Apps, or via integration with Outlook or Google Calendar |
| Collaborative Document Editing |
Google Docs, Office |
Office |
Office |
Office |
Office |
None |
| Audit Calls |
Yes - Google Meet |
No |
No - But integrates with Teams |
Yes |
Yes - Built-in, Zoom or Teams |
Yes |
| Video Calls |
Yes - Google Meet |
No |
No - But integrates with Teams |
Yes |
Yes - Built-in, Zoom or Teams |
Yes |
| Phone Calls (outside U-M) |
No |
No |
No |
Yes - additional cost |
No |
Yes - additional cost |
| Team/Shared Drive or Workspace |
Yes - Shared Drive |
Yes - Team Drive |
Yes - built-in or thru Team or SharePoint Site |
Yes - Team or SharePoint Site |
Yes - Workspace |
No |
| Team/Shared Calendar |
|
|
|
|
No - but can use third-party notes apps |
No - but can use third-party apps or integrate with Outlook or Google Calendar |
| Team/Shared Tasks |
Yes - Google Tasks |
Unknown |
No |
Yes - via Planner or Outlook |
No - but can use third-party notes apps |
Unknown |
| Team/Shared Notes |
Yes - Google Keep, Google Docs |
No - but can use shared documents |
No - But integrates with Teams/SharePoint |
Yes - via SharePoint lists or third-party notes apps |
No - but can use third-party notes apps |
No - but can use third-party notes apps |
| Workflows / Automation |
No, only thru external workflow tools |
Yes |
Yes - thru Power Automate |
University O365 - Yes, via Power Automate
MM O365 - Yes, via Power Automate, but Premium pay-per-use licenses required |
Yes, Via Slack Workflows, but only a handful of connectors are approved by ITS |
Unknown |
| Users Can Create Apps |
No - AppSheet not part of ITS licencing agreemnt |
No |
No |
University O365 - Yes, via Power Apps
MM O365 - Yes, via Power Apps, but Premium pay-per-use licenses required |
No |
No |
| Integrations / Connectors |
May Others (if built for Google Apps) but most are locked down by ITS; or externally via other workflow or collaboration tools |
Google Drive (import), OneDrive (import/link), or externally via other workflow or collaboration tools |
Only externally via other workflow or collaboration tools |
OneDrive, Zoom, Outlook, Slack, Many Others, or externally via other workflow or collaboration tools |
Google Drive, Zoom, Outlook, Many Others (via Slack Marketplace) but some require ITS approval; or externally via other workflow or collaboration tools |
May Others (via Zoom Apps) but some may require ITS approval; or externally via other workflow or collaboration tools |
| Live Events |
No |
No |
No |
Yes |
No |
Yes |
| Photos App |
Yes - Google Photos |
Yes - built-in |
Yes - built-in |
No - but can use SharePoint document or custom libraries, OneDrive, or Teams third-party apps |
No |
No |
| Videos App |
Yes - Google Photos, YouTube |
Yes - built-in |
Yes - built-in |
Yes - Steam; can also use SharePoint document or custom libraries, OneDrive, or Teams third-party apps |
No |
No |