Using PGP Encryption

Intended Audience:

 This article is for the benefit of faculty and staff on campus who need or would like to encrypt sensitive data.

Requirements:

You will need to have Symantec Encryption Desktop (PGP) installed on your computer.  To install Symantec Encryption Desktop, please see the "Installing PGP Encryption" article. Additionally, the steps provided are only for use on Windows 7 or later machines.

Table of Contents:

Create a New Folder:

  1. Right-click where you want the new folder to be located
    • PGP was primarily for storing sensitive data on H: and I: drives, which are no longer in use. Please consult ITS before encrypting sensitive data and placing it on your desktop or other cloud storage
  2. Select New and Folder.
    • For this example, we created a new folder called "Encrypted"
      using_pgp_encryption-1.jpg


Encrypt a Folder: 

  1. Right-click on the new folder and select Symantec Encryption Desktop > then click Encrypt "<Folder Name>" with Symantec File Share...Advanced  
    using_pgp_encryption-2.png
  2. If you only want to encrypt the folder so that YOU have access just click Next at the prompt below.  If you are adding additional users, see below.
    using_pgp_encryption-3.png
    • If you want to add other users so that they can access the encrypted folder:
      1. Click the Add button which will bring you to the User Selection window.
      2. From the User Selection window, Click on keys.umflint.edu.
      3. In the Search textbox, enter the user's uniqname that you would like to add.
      4. Click the magnifying glass icon to begin the search. 
      5. Be sure to add the user once they are found by clicking on their name in the "Results" windowpane and clicking the Add button below so that they get moved over to the "Keys to add" window pane area.
      6. Click OK to save the changes

      using_pgp_encryption-4.jpg
  3. You should now see something similar to the window below containing your name, the umflint master key, and all the users you have added to have access. Click Next.
    using_pgp_encryption-5.jpg
  4. On the "Select Signer" dialog box, leave the Select Signer as <none> and Click Next at the prompt below.
    using_pgp_encryption-6.jpg
  5. Click Finish at the next window prompt as shown below, it will include a list of all added users.
    using_pgp_encryption-7.jpg


Additional Information

  • For Windows 7 machines when the folder is encrypted, it should have a blue lock icon next to it as shown in the image below.
    using_pgp_encryption-8.jpg

 

  • For Windows 10 machines the blue lock icon may not appear on the folder. To verify that the folder is encrypted right-click on the folder and select Properties. On encrypted folders, you will see the Symantec File Share tab and it will list users who have access.
    using_pgp_encryption-9.jpg

 

Decrypting a Folder:

  1. To decrypt the folder, right-click on the folder you wish to decrypt
  2. Select Symantec Encryption Desktop, then click Decrypt "<Folder Name>" with Symantec File Share...
    • You only need to decrypt a folder to completely remove the encryption. You do not need to decrypt an encrypted folder every time you want to read its contents as it allows all the added users to access the contents seamlessly just like a non-encrypted folder would.
      using_pgp_encryption-10.jpg

Troubleshooting:

If you have any questions or experience any issues with this article please visit or contact the ITS Helpdesk for assistance.

 

Location: 206 Murchie Science Building

Hours: go.umflint.edu/hours

Phone: (810) 762-3123

Email: flint.its.support@umich.edu

Details

Article ID: 6022
Created
Wed 7/21/21 1:27 PM
Modified
Thu 2/9/23 3:59 PM