Google Workspace Instructor Guide

Google Workspace Overview and Use Cases for Faculty
Google Workspace has a collection of Internet-based applications similar to Microsoft products such as Word (Google Docs), Excel (Google Sheets), and PowerPoint (Google Slides) that can be beneficial for class collaboration and electronic assignment submission.

You can use Google Workspace to:

• Have a team work together on group paper
• Make an easily shareable slideshow presentation
• Have a shared resource repository

Instructor Orientation/Training
While no training is necessary to use Google Workspace, the Google Workspace Learning Center can give you an introduction to this set of tools. Their Quick Tips section may also be helpful.

Instructor Responsibilities
How to request access for Google Workspace

• All University of Michigan faculty already have access to Google Workspace. Find the application you are looking for here. (Note: Google Docs, Sheets, Slides, and Forms are all embedded in Google Drive.)

How to Configure/Set up Google Workspace

• Make sure you are logged into your Umich account on Google in order to access your University of Michigan Google Workspace. Then go to drive.google.com to create your first documents to share.

Testing

• There is no mandatory testing process for Google Workplace. If you would like to see how your document looks to others, you can share with another email address of yours or invite a colleague to look at materials. 

Previously Identified Student Roadblocks
File Storage/File Sharing

• There have been instances of students purchasing storage instead of using the free resources available to them. If there is group work in your course or other instances where online file storage/file sharing is needed, it may be beneficial to notify students of the ability to utilize Google Drive.

Google Workspace Instructor Course Prep Checklist
This Workspace Collaboration Checklist is a great place to start. 

Depending on your course needs, you may need additional items in your checklist. Feel free to schedule an appointment with an instructional designer for a more personalized Google Workspace orientation.

How to Get Help
For assistance, you can:

• Set up a Quick Consultation with a UMSN Instructional Designer via the Instructional Design Services Page.
• Contact IT (available 24/7) by phone (734) 749-9002, chat, or submit a request.
• Check out the Google Support Center or contact Google.

Instructor FAQs

• Why can’t I open a Google File or Folder?
• I accidentally deleted a document. Can it be recovered?
  • Yes. Deleted items can be recovered from your Drive Trash for 30 days. More on deleting documents.
• How do I share a file? How do I share a link?
• How do I create a new document?
• How do I do a voiceover on Google Slides?
• How do I create and grade a quiz in Google Workplace?

Additional Resources

Google Workspace at U-M