U-M Google (Level 1 Account)
Recommended for employees who:
- Do not use PHI
- Predominantly work with students and non Michigan Medicine schools and departments
- Are more familiar with (or prefer) the Google Workspace Suite to the Microsoft Office Suite
Michigan Medicine Outlook365 (Level 2 Account)
Recommended for employees who:
- Use PHI
- Have significant communications with Michigan Medicine
- Are more familiar with (or prefer) the Microsoft Office365 Suite over the Google Workspace Suite
Outlook Email vs Gmail: Pros / Cons Comparison
| Email System |
Pros |
Cons |
| Michigan Medicine Outlook365 |
- Integrates with Office365
- Powerful rules, folders, and advanced organization
- Excellent calendar and meeting features
- Can be used with PHI
|
- No automatic email forwarding
- No direct access from personal computers
- Mobile app requires MDM (Microsoft Intune)
- Cannot view U-M Google User Calendars
- 2 Year Email retention policy
|
| U-M Gmail |
- Simple, user-friendly interface
- Integrates with Google Workspace Suite
- Unlimited storage for U-M accounts
- Automatic email forwarding permitted
|
- Cannot view MM Outlook365 User Calendars
- Inbox tabs may filter important email inadvertently
- Cannot be used with PHI
- No native support for mail merges
|