Typhon - Preceptor Evaluation of Student Final Term Procedure

Introduction

This document explains how to complete the preceptor portion of the students’ final clinical performance evaluation, and review evaluations with students afterwards. 

Note: Both the student and the preceptor fill out the exact same evaluation.

Pre-requirements

In order to execute the preceptor portion to the Final Student Self-Evaluation, the following must be true: 

  1. Preceptor has received an email from the student containing a PDF of the student’s self-evaluation.
  2. Preceptor received an email from Typhon with an invitation to evaluate the student. 

 

Overview of the process

  • The student starts the process by filling out their self-evaluation.
  • The student exports the results as a PDF and emails this PDF to their preceptor.
  • Student invites the preceptor to fill out the evaluation by initiating a review in Typhon and selecting the preceptor
  • Preceptor receives one email from the student with a PDF of their self-evaluation and an email from Typhon containing a unique link to the evaluation.
  • The preceptor uses the unique link to access the evaluation without logging in to Typhon.
  • The preceptor uses the PDF from the student as a reference to fill out student specific information. Then the preceptor fills out the remainder of the evaluation.
  • The preceptor saves their progress and receives an email with a link to return to the evaluation.
  • The preceptor schedules a meeting with the student to go over the evaluation.
  • After the meeting, the preceptor returns to the evaluation, adds any additional comments, then submits the evaluation.
  • The student logs into Typhon, views the evaluation, downloads both the self and preceptor’s evaluation, and uploads this PDF into the Student Self-Evaluation Final Term Assignment in Canvas.

 

Procedure

Perform Evaluation

  1. Click the invitation link in the email from Typhon to bring up the Typhon evaluation web page. This email will come from notifications@typhongroup.com. 
  2. Click the survey titled [Your Specialty] Clinical Evaluation of Student – Final Term. 
  3. Click Begin Survey of [Student's Name]. 
  4. Choose Preceptor in Question 2. 
  5. Use the PDF document of responses sent by the student as a reference to fill in Questions 3, 4, 5, 6, 7, and 8. 
  6. Fill in the rest of the evaluation following the instructions on the form. Stop when you see the following instructions highlighted in orange: 
  7. Scroll to the end of the evaluation and click Save progress and exit. Do NOT delete the invitation email. You will need it at the next step. 

 

Note: The final evaluation shouldn't be submitted until you meet with your student for their final review. Details on this process are in the next section of this document. If you submit the survey before your final review with the student, you will not be able to access the evaluation again. You will not be able to write your final comments in the Typhon evaluation. 
 

Review evaluations with the student and complete submission

  1. Schedule a meeting with the student for a final review of their clinical performance. 
  2. During the meeting, click the same link in the invitation email to access your evaluation.
  3. Review your evaluation with the student. Write any comments you may have in the Final Review Comments from Preceptor box. 
  4. Your evaluation may request a digital signature confirming that you met with the student. 
  5. Click Submit Survey at the end of the form. Remember, don't click submit if you haven't met with the student yet. 

 

 

Getting Help

If you run into any issues while filling out the evaluation, please reach out to the UMSN Graduate Clinical Placements Office at umsn-graduateclinicalplacement@med.umich.edu.​​​​​​​​​​​​​​

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