Student Self-Evaluation Final Term Procedure

Introduction

This document explains how to perform the student final self-evaluation of clinical performance, and how to invite preceptors to complete their portion of this same evaluation.

Note: Both the student and the preceptor fill out the exact same evaluation.

Pre-requirement

In order to execute the Final Student Self-Evaluation, the following must be true: 

  • You are currently enrolled in one of the following specialties: AGNP, FNP or AGACNP
  • You have a Typhon Student Account

Overview of the process

  1. Student starts the process by filling out the evaluation.
  2. The student exports the results as a PDF, emails this PDF to their preceptor.
  3. The student invites the preceptor to fill out the evaluation by initiating a review and selecting the preceptor.
  4. The preceptor gets one email from the student with a PDF of their answers and an email from Typhon that contains a special link to the evaluation.
  5. The preceptor uses the special link to access the evaluation without logging in.
  6. The preceptor uses the student’s PDF as a reference to fill out student-specific information. Then the preceptor fills out the remainder of the evaluation.
  7. The preceptor submits the evaluation.
  8. The student receives an email that the evaluation, with preceptor additions, is complete.
  9. The student logs into Typhon, views the evaluation, downloads both the self and preceptor’s evaluation, and uploads this PDF into the Student Self-Evaluation Final Term Assignment in Canvas.
     

Procedure

Perform Self-Evaluation

  1. Log in to Typhon: https://www3.typhongroup.net/np/data/login.asp?facility=3123 
  2. Click "My Evaluations & Surveys" in the "Other Activities & Reports" section on the Typhon home page. 
  3. Click the survey title "[Your Specialty] Clinical Evaluation of Student – Final Term" from the survey list. 
  4. Choose your name from the "Select reviewee" dropdown. Click "Begin New Survey." 
  5. Perform the self-evaluation following the instructions on the form. Click Submit Survey at the end of the form. 

 

Export Self-Evaluation

  1. After submitting the evaluation, click View My Response. 
  2. Click Export at the top-right corner of the "Detail View" page. 
  3. Select PDF format and Portrait orientation in the pop-up window. Then, click Export to download your evaluation responses as a PDF file. 
  4. Email the PDF file you downloaded to your preceptor. 

 

Invite Preceptor to the Evaluation

  1. Click Respond on the Typhon evaluation page to initiate the preceptor portion of the review. 
  2. Click Initiate Review. 
  3. Select your final term Survey and your preceptor as the reviewer. Click Add. If you are unable to find your preceptor under Reviewer please email umsn-graduateclinicalplacement@umich.edu with your evaluation name ([Your Specialty] Clinical Evaluation of Student - Final Term), the name of your preceptor, and their email address.
  4. Verify your selected preceptor and click I Agree to confirm your selection. An invitation email will be sent out to the selected preceptor automatically. 

Tips

  • The Typhon reviewer drop down box has the ability to autofill names after the first few letters are typed.  This means you can type your preceptor’s name into the reviewer search box for quick selection.

  • Multiple preceptors can be added as reviewers.

 

Review Evaluations with Your Preceptor

  1. Follow up with your preceptor to schedule an appointment for a final review of your evaluations. 
  2. Upon review, log into Typhon and click My Evaluations and Surveys on the home page. 
  3. Click View History. 
  4. Click Taken By Me. Locate the appropriate response and click View. 
  5. This will show you the detail view of the completed evaluation. 

Tips

  • The preceptor can access their evaluation by clicking the link in the invitation email received at the end of term if they've saved their response but have NOT submitted it yet.
  • If the preceptor has submitted their evaluation, the student can access the preceptor's evaluation following the steps below. 

 

 

View Preceptor’s Evaluation

  1. When the preceptor submits their evaluation of you, you will receive an email from Typhon notifying you. 

  2. To view the preceptor's evaluation, log into Typhon and click My Evaluations and Surveys on the home page. 

  3. Click View History. 

  4. Click Taken About Me. Locate the appropriate survey and click View. 

  5. Use the arrow bar to navigate amongst evaluations. Use the answer to Question 2 to identify whether a response is from a student or a preceptor.  

    1. Note: Ignore the name after "reviewer." The reviewer name will always be the student’s name regardless of the actual reviewer.

 

Tips

Export both student self-evaluation and preceptor’s evaluation to PDF and then review them side by side. Alternatively, open two browser windows to review them side by side. 

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