Zoom Webinar Guide and tips

This Template can be used to remind you of Webinar settings and/or be copied so you can create a unique-to-you checklist to be used during your upcoming Webinar. If you do not currently have the ability to host Zoom Webinars please visit this website and submit the form.

Preparing for the Webinar

Here are some recommended options to enable along with questions

  • Will you need authentication for panelists or guests?
  • Be sure to Enable Practice Session, and plan to have a rehearsal.
  • Select “Automatically record webinar”
  • “Include email address in attendee report“
  • Be sure to invite panelists using their “@umich.edu” (Zoom accounts are with @umich.edu rather than @med.umich.edu, this will allow panelists to join meetings correctly)

Checklist

Before the Webinar Starts

Remind panelists and hosts to not start the webinar

Enable Hide Non-video Participants

Spotlight the first speaker

Enable Screen Sharing for Panelists

Start the slide show

 

Chat

There are several ways to configure chat

Attendees Can Chat With:

No one: Attendees can't chat with anyone. (Recommended)

Hosts and panelists: Attendees can only chat with hosts and panelists.

Everyone: Attendees can chat with everyone in the webinar, including other attendees.

Panelists Can Chat With:

Hosts and panelists: Panelists can only chat with hosts and other panelists. They can't chat with attendees. (Recommended)

Everyone: Panelists can chat with everyone in the webinar, including attendees.

 

Q & A

Decide if you want Q & A tool, and if so then here are some configurations you can choose

Allow anonymous questions: Check this option to allow participants to send questions without providing their name to the host, co-host, and panelists.

Allow attendees to view: Check either if you want attendees to be able to view answered questions only or view all questions.

If you choose for attendees to view all questions, you can then enable the following options: 

Attendees can up vote: Attendees can view all submitted questions and upvote questions important to them. This can help point out to the host and co-hosts questions that more attendees want the answer to. 

Attendees can comment: Attendees can view all submitted questions and add additional comments. 

Closed captioning

Turn on Closed captioning

During the Webinar (right after pressing the start webinar button)

Wait a minute or two after starting the webinar while the attendees join (system trickles them in rather than all at once) before speaking.

Confirm recording is going

Make anyone a co host as needed

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