Computing Equipment for Faculty and Staff (non grant-funded)*
In general, standard computing equipment is supplied for faculty and staff by the UMSN technology group. The standard computing package for faculty is a Windows laptop package, and the standard package for staff is a Windows desktop package. Faculty may select an alternate or enhanced system (Mac, Linux-based, additional features) after discussion with the UMSN technology group. Any additional cost associated with an alternate system will be funded by the faculty’s discretionary (start-up, research incentive) or personal funds.
Information on equipment configurations and cost can be found here: UMSN Standard Computing Packages or http://myumi.ch/aXYNb. Some caveats exist for specific employee titles, e.g., temporary employees, part-time employees, and others (see below). The UMSN replacement cycle for computer equipment is four years. Note: Upgraded replacement packages will still require faculty discretionary or personal funds.
Computing Equipment for Faculty and Staff (grant-funded)**
A standard Windows desktop system (research staff), standard Windows laptop (research faculty) or alternate system specified by the PI, will be installed for grant-funded faculty and staff. This equipment is funded from the grant, if permissible, or from the PI’s discretionary funds. Information on equipment configurations and cost can be found here: UMSN Standard Computing Packages or http://myumi.ch/aXYNb.
The UMSN replacement cycle for computer equipment is four years. For computer equipment used by research faculty and staff, there is an option to purchase a five-year warranty and extend the replacement cycle to five years. See the UMSN Computer Equipment Replacement Policy for more detail. Please note that if computer equipment needs to be replaced within the life of a grant, grant funds (if permissible) or faculty discretionary funds are still required for this replacement.
Information on employee titles:
Temporary and/or Part-Time Staff (non grant-funded)
Temporary and/or part-time staff who are not funded by research funding are provided access to a shared computer funded by the UMSN.
Included titles are typically in these categories:
All temporary staff titles and/or Work Study, Grader, GSI, GRSA, GSSA, IA, LEO, and Visiting Scholars roles.
*Typical ‘non grant-funded’ faculty titles for the purpose of computer equipment issuance:
Tenure Track - Assistant Professor, Associate Professor, Full Professor
Clinical Track - Clinical Instructor, Clinical Assistant Professor, Clinical Associate Professor, Clinical Full Professor
Staff - Regular, full-time staff (non term-limited staff)
**Typical ‘grant-funded’ faculty and staff titles for the purpose of computer issuance:
Research Scientist - Assistant Research Scientist, Associate Research Scientist, Research Scientist
Research Professor - Research Assistant Professor, Research Associate Professor, Research Professor Research Fellows/Postdocs
Grant funded staff or term-limited staff; Part-time or temp staff may have shared equipment
Note: Some employees are funded from both research and general funds. The funding source for equipment for these employees will be determined on a case-by-case basis.
Related policies:
UMSN Policy for Replacement of Computing Equipment
Date of issue and review:
Date originally approved: September 2015
Last reviewed: September 2019
Filename: UMSN Policy for Issuance of Computing Equipment 2019.09.30 final
