Establishing Clear Naming Conventions for Drive Access Groups

This article provides best practices for creating consistent naming conventions for groups that grant access to shared drives. By implementing a standardized approach, teams can easily identify a group’s purpose, access level, and associated department or project at a glance. A well-structured naming system improves organization, enhances security, and simplifies user management, ensuring that the right individuals have the appropriate permissions without confusion.

Implementing a standardized approach for naming groups we use in Active Directory will make it easy to identify a group’s purpose, access level, and associated department or project at a glance. In this article you will find best practices for creating consistent naming conventions for groups that grant access to shared drives.

Types of groups and recommended naming conventions:

• MCommunity groups are used to send emails, share U-M Google resources, authorize access to resources, and more.
  Recommended Naming Convention: Mcomm-lsa-(add group name)

• Folder Groups are groups used to grant access to a particular folder in a drive. A group may also have special permissions on the type of access the group grants.
  Recommended Naming Convention: lsa-dept-f-(add folder name)