Schedule Displays - Add a Conference Room to a Calendar Meeting

Environment

Schedule Displays

Issue

A user wants to their scheduled meeting in a conference room to appear on the Schedule Display located outside that room.

Resolution

If you have not yet created the event:

1. In Google Calendar, click Create Event, enter all pertinent meeting information (title, times, etc.)
2. Click More Options at the bottom right of the new event window
3. Click on the Rooms tab on the right hand side of the event window
4. Use the 'search for room or resource' text box to find the room you want to schedule in and click on the correct room name
5. You should see the room added to the list of invited guests in the bottom right hand side of the event window
6. Click the Save button in the top right hand side of the event window

If the event already exists on your calendar and you would like to add a Schedule Display enabled conference room:

1. In Google Calendar, on your event
2. In the new event details window that pops up, click on the edit event icon in the top right of the window
   1. The icon looks like a pencil
3. Click on the Rooms tab on the right hand side of the event window
4. Use the 'search for room or resource' text box to find the room you want to schedule in and click on the correct room name
5. You should see the room added to the list of invited guests in the bottom right hand side of the event window
6. Click the Save button in the top right hand side of the event window

Additional Information

Need additional information or assistance? Contact the ITS Service Center.