2023-2024 Academic Year
(Separate Service Requests must be submitted for each semester)
In 1996, UM-Flint Executive Officers established a central support fund as an enhancement to the Standard Practice Guide (SPG) 201.69 Tuition Support specifically for UM-Flint staff members who attend UM-Flint classes.
The fund is available on a first-come, first-served basis.
Eligible staff members are consistent with those outlined SPG 201.69.
Eligible staff members may receive up to 100% of in-state tuition and fees paid from the central fund as long as funds are available. (Directly proportional to appointment fraction).
Eligible grade(s) are defined in SPG 201.69.
Maximum of 18 credits per fiscal year (July 1 to June 30).
Clarification: Grades not eligible as defined by SPG 201.69, must be changed to eligible grades within 60 days following the end of class in order to receive tuition support.
Marlene Borland Book Fund Information: In addition to the Staff Tuition Prepayment, staff members may also be eligible for the Borland book scholarship up to $200 for a Fall or Winter semester. The Borland Book Fund is administered by the UM-Flint Staff Council.
- Applicant must be UM-Flint Staff (non-temporary)
- Enrolled as an undergraduate or graduate
- Must be eligible for Staff Tuition Assistance
- Have a 3.0 overall GPA
The application for the book fund can be found here: Marlene Borland Book Fund (right click to open in a new window)
Application Process for Staff Tuition Prepayment:
Employees must complete the appropriate “Service Request” by the applicable semester’s deadline. A separate application must be made for each semester.
- Fall 2023 – The application deadline is 5 pm on Tuesday, September 5, 2023
- Winter 2024 – The application deadline is 5 pm on Wednesday, January 17, 2024
- Summer 2024 – The application deadline is 5 pm on Wednesday, May 15, 2024
Employee must also indicate supervisor’s name and email address as their supervisor, or their designee, must also approve the application.
Upon receipt of completed application and supervisor’s approval, the Student Accounts (Cashier’s) Office process the application with the following assumptions in place:
- Prior debts must be paid in full to take advantage of this program. The balance of tuition and fees, after the campus and/or departmental charge, must be paid in full by the due date to avoid penalties.
- Eligible staff members may be qualified for 18 credits maximum per fiscal year. Of this, 100% of in-state tuition and fees are paid from a central fund as long as funds are available and a passing grade(s) is attained.
Grade Guideline(s) below:
Eligible grades are “C- or better” for undergraduate courses and “B – or better” for graduate courses.
Courses receiving an “I” or “Y” will not be accepted for payment unless changed to an eligible grade within 60 days following the end of the semester.
It is the responsibility of the staff member to notify Student Accounts and assure their instructor their grades are received in the Registrar’s Office within the 60 day deadline.
Please note: This deadline may differ from academic policy regarding incomplete or Y grades.
• IMPORTANT: 1) It is the employee’s responsibility to submit to Student Accounts the completed and signed application by the deadlines listed above. Deadlines are strictly enforced. 2) Graduate Students – please read the second page for additional information regarding tax liability and its impact on your pay.
Note: If you add or change courses from the original application, you must submit a new application no later than the Add/Drop Deadline. Otherwise, these changes will not be authorized for payment. The criteria for the course(s) are outlined and dependent upon the criteria outlined in SPG 201.69, Section II, Section b. https://spg.umich.edu/policy/201.69
Important for Graduate Status Students: The Internal Revenue Code (IRC) requires reporting and withholding of income and FICA taxes for tuition support for graduate-status students, whenever those payments exceed $5,250.00 annually for each employee.** Tuition advances/reimbursements, exceeding $5,250.00 in a calendar year, for students listed as graduate students will be considered taxable income and will be reported to the Internal Revenue Service. This additional tax liability will reduce your paycheck (s) through deductions set up through Student Accounts and Human Resources. Federal, state, and FICA taxes will be withheld on any amount in excess of $5,250.00. This applies to all graduate-level courses as well as any classes taken while under the status of “Graduate” (i.e. graduate students taking undergraduate courses).
** Tax liability for the calendar year of 2024 will be calculated starting with the Fall 2023 semester and run through courses taken in Summer 2024. i.e. Fall 2023, Winter 2024, and Summer 2024 tuition support will be totaled to determine if the $5,250 support has been exceeded. The amount exceeding $5,250 of these payments will be considered taxable income during the 2024 calendar year.
Staff Member: My submission of this service request verifies that I have read and agree to the above instructions. I have also read SPG 201.69 and I am in compliance with the guidelines. I authorize the use of payroll deduction and/or the use of a collection agency to recover any balance owed to the University under this program. My submission of this service request also confirms that in the event I do not obtain an eligible grade for the course or do not complete the course (as defined SPG 201.69, section II.A) or do not provide the required documents in a timely manner, as set forth on this form, I authorize the Payroll Office to deduct the full amount of the tuition prepayment from my paycheck. I further understand that if I leave the University before completing the course with an eligible grade, I am obligated to repay the full amount of the prepayment to the University immediately. If I have not done so before my last day at work, I authorize the University Payroll Office to deduct the full amount owing under this policy from any remaining regularly scheduled paychecks or vacation balance payouts to the extent permissible by law and understand that I remain liable for any balance. Use of UM-Flint tuition policy means that I am not eligible to receive tuition payment for classes outside of the University, consistent with the SPG, during the same semester.
Click on the "Request Service" button on the upper right of this page to fill out and complete this application (Required)
Unless specifically stated on this form, SPG 201.69 applies, including applicable taxes for tuition received by each staff member.